February 2016 Board Meeting Minutes

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Lake Chelan Rotary Board Minutes

February 5, 2016

Location: Lake Chelan Chamber of Commerce – Rotary Conference Room

Attending Board Members: President Jordana LaPorte, President-Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering as proxy for Secretary Paul Schmidt, Director Lexy Lieurance, Director Aaron Evans, Director Morgan Picton, and Treasurer Terry White.

Absent: Secretary Paul Schmidt.

Attending Club Members: Ty Witt and Rick Nedrow.

The meeting was called to order at 11:33am by President Jordana LaPorte.

Approval of Minutes: Vice President Lester Cooper made a motion to approve the January 8, 2016 Board minutes. A second to the motion was provided by Rick Nedrow. Motion passed unanimously.

 Secretary Report: None.

Attendance Report: Rick Nedrow provided a report on attendance for January. President Jordana LaPorte will speak to the Membership Committee regarding Lew Clark, Lynda Foster, and Manual Navarro’s lack of attendance and the plan moving forward.

Financial Report: President Jordana LaPorte and Treasurer Terry White reported the following:

  • Aaron Evans is checking with his wife regarding his membership payment as he believes he already paid.
  • 85% of Lake Chelan Rotarians contributed to Rotary International Paul Harris fund, the highest ever for our club.
  • Kari Kollmeyer’s past dues will be written off as bad debt.
  • Discussion regarding imATHLETE: President Jordana LaPorte and Treasurer Terry White have not been receiving statements. Vice President Lester Cooper will look into that. Vice President Lester Cooper reported that $10,000 was direct deposited into the Cashmere Valley Bank account for the 2016 ride.

President Jordana LaPorte deferred the vote to approve the Financial Report.

Old Business:

  1. Paul Harris Certificates: President Jordana LaPorte brought an example of the current certificate awarded to Paul Harris recipients as well as Kirk McGovern’s canvas print. For $16 total, Kirk can create a framed canvas that looks very professional. Moving forward, all Lake Chelan Rotarians that become Paul Harris Fellows will receive a framed canvas.
  2. 90th Anniversary Event: President Jordana LaPorte spoke to Campbell’s Resort and Sorrento’s regarding pricing and availability. Both venues would charge $45 per meal. Campbell’s Resort was able to offer a plated meal with dessert. Availability at both venues proved challenging. Director Tiffany Gering will check with Wapato Point Cellars to determine if we can get a better price and date towards the end of May or beginning of June. It was decided that the Annual Dinner and 90th Anniversary Party will be combined.
  3. 5-year Strategic Plan:
  4. Update on Winterfest: No discussion.
  5. Radio-A-Thon Update: Director Tiffany Gering shared sales packages she created after working with Juli Straub at KOZI. The Board agreed on the packages and Director Tiffany Gering will move forward with the Lake Chelan Chamber’s graphic designer creating the sales one-sheet, poster, and banner for a $50 fee. The sales one-sheet needs to be done as soon as possible so we can start selling. It was also decided that KOZI would receive 10% of total Radio-A-Thon sales.
  6. Twin Cities Donation to Fire Victims:
  7. Lunch Survey Results: Vice President Lester Cooper reported that 47 Rotarians completed the lunch survey. Of the 47, 42 voted for a change. On average, less than ½ the club is currently eating. The 42 that voted for a change were willing to drive 7 miles and would like better food options. Director Aaron Evans made the motion to move forward in order to start meetings at Sorrento’s effective March 1, 2016. A second to the motion was made by Vice President Lester Cooper. Motion passed unanimously. Logistical details moving forward include a change in signage at Campbell’s and on the highway; providing notice to Rotary International; and providing adequate notice to Campbell’s. The first order of business, President Jordana LaPorte will speak to Campbell’s and give notice in person.

New Business:

  1. Grant Requests: LEAP – Past President Jeff Fehr made the motion to grant up to $1,000. A second to the motion was made by Rick Nedrow. Motion passed unanimously. Miss Lake Chelan – Vice President Lester Cooper made the motion to grant $500. A second to the motion was made by Past President Jeff Fehr. Motion passed unanimously. NCWBLF – Past President Jeff Fehr made the motion to grant $300. A second to the motion was made by President Elect Kevin Abel. Motion passed unanimously. The track grant request was tabled.
  2. Membership Proposals, Transfers, Re-instatements – Paul Gunn: Past President Jeff Fehr made the motion to post Paul Gunn for membership. A second to the motion was made by Rick Nedrow. Motion passed unanimously.
  3. Change of Board Meeting Date/Time: The new board meeting day and time will be the second Thursday each month at 4pm, making the next meeting March 10, 2016 at 4pm.
  4. Jim Slaugenhaupt Rule of 85:
  5. Mayor Mike Cooney Request for Past Rotary Projects: The project list will be updated and President Jordana LaPorte will send to the Mayor.

Director/Officer Assignments:

  1. Vocational Service – Interact
  • Vice President Lester Cooper reported that any Chelan or Manson High School students that volunteer for the bike ride will receive $25 that can be spent on any extra-curricular school activity of their choice. If they sign up for two shifts, they will receive 2, $25 certificates.

Good of the Order: None reported.

Adjourned at 1:10pm.

Respectfully submitted,

Tiffany Gering

Proxy for Secretary Paul Schmidt

January 2016 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

January 8, 2016

Location:   Chamber of Commerce – Conference Room

Attending Board Members:  President Jordana LaPorte, Sandy Calicoat as proxy for President- Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering, Rick Nedrow as proxy for Director Lexy Lieurance, Director Morgan Picton, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Lexy Lieurance, Director Aaron Evans and President- Elect Kevin Abel.

Attending Club Members:   John Anderson.

The meeting was called to order at 11:31 AM by President Jordana LaPorte.

Approval of Minutes:    Rick Nedrow made a motion to approve the December 18, 2015 Board minutes with a correction of the 90th Anniversary Party date being set for April 2, 2016 and a typo for Chela(n) spelling. A second to the motion was provided by Past President Jeff Fehr. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported both Honorary Members from the Lake Chelan Rotary Membership Role will be removed as being deceased.

Attendance Report:  Rick Nedrow provided a report on attendance for December. Of note is that Jim Slaugenhaupt is now eligible for a “Rule of 85” attendance waiver. Further discussion ensued on the ease of using the Rotary website for “makeup attendance”.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

  • Chase Bank Account has now been officially closed and moved to Washington Federal.
  • Terry White reported it appears there are three current members who are 90 days past due for annual dues.
  • Lake Chelan Rotary Club is nearing 84% participation of Club members in contributing the Rotary International Paul Harris Fund.

Proxy Rick Nedrow made the motion to approve the Financial Report and Sandy Calicoat provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. Paul Harris Certificate Awards – Still pending. Kirk McGovern was contacted about using his Alaska Rotary Club certificate as a template for Lake Chelan Club. But it was discussed we need to be mindful of copyright infringement. More work to follow. Also of note is Ty Witt received a PH pen but not the certificate for his recent award.
  2. 90th Anniversary – Tabled for now. Still planned for April 2, 2016 at Campbell’s Resort.
  3. 5 Year Strategic Plan – President Jordana LaPorte and Vice President Lester Cooper will prepare a draft plan for review soon and submit to President-Elect Kevin Abel.
  4. Update on Winterfest – Rick Nedrow reported that he and Director Morgan Picton have everything under control. Specifically:
    • Have purchased 600 dogs and brats.
    • All volunteer slots are filled.
    • Walmart is standing by with additional hotdogs if needed.
    • Lester has procured I-Pad registers to use for transactions.
    • Price for dogs and brats will be $5 each.
    • When the menu is finalized, Rick will get it to Lester so it can be posted on our website.
  5. Radiothon – President Jordana reported the following updated points for the Radiothon:
    • March 26, 2015 is the date for the 2016 Radiothon.
    • Director Tiffany Gering will meet with Juli at KOZI to set up the schedule.
    • Director Tiffany Gering hopes to tape interviews and commercials ahead of time for a better product and use of time.
    • Sponsorships are being reviewed for price adjustment.
    • A single Gold Egg sponsorship will be sold for $500 and a single Silver Egg Sponsorship will be sold for $250.
    • Lake Chelan Chamber graphic contractor has been hired for $50 to design posters and brochures.
  6. Dean Allen Memorial Ski-a-Thon Update – Vice President Lester Cooper and Kelly Allen have been hard at work with last minute details. Specifically:
  • January 23, 2016 is the date of the event at Mission Ridge
  • Donations are up with $4,000 to date, still need more registrations
  • Rotary has purchased the Beer Garden Permit
  • There is an account already set up in the Club budget to accept donations
  • Lake Chelan Rotary is the official sponsor of the event

 

  1. Potential Purchase of Event Tent – President Jordana LaPorte reported All Seasons Rental has sold all large tents and is keeping the smaller 20×20 tents for rental. Lake Chelan Rotary will not be buying any tents.

 

New Business:

  1. Grant Request(s) – none at this time
  2. Membership Proposals – no new members proposed. Phil Beier is pending membership until the Membership Committee can interview him.
  3. What’s New for Lunch – much discussion. Specifically:
  • Campbell’s response to President Jordana LaPorte’s discussion is lunch prices will probably increase.
  • Sorrento’s Restaurant is offering their establishment as the Lake Chelan Rotary weekly meeting place.
  • Sorrento’s Restaurant would keep current price structure.
  • Downside of Sorrento’s Restaurant is the distance.
  • Consensus of the Board was to ask the general membership their preference via website survey. Vice President Lester Cooper would put the survey on the website soon after the general meeting on January 12.
  • After the survey results are tabulated, the Board would make the final decision on whether to relocate to Sorrento’s Restaurant or remain at Campbell’s Resort.
  1. $4,280 Twin Cities Club Fire Victim Donation – President Jordana LaPorte reported it is difficult to identify specific fire victims to grant the donation that haven’t already been addressed from other funding sources. Suggestion was made to possibly return the funds to the Twin Cities Rotary Club. Further discussion was then offered to possibly ask the Twin Cities Rotary Club if they would agree to have their funds of $4,280 be used as a special scholarship offering, in their name, for eligible students here in Chelan. Vice President Lester Cooper made the motion to have President Jordana LaPorte contact the Twin Cities Rotary Club to inquire about the scholarship possibility. Treasure Terry White provided a second to the motion. Motion passed unanimously.

 

Director/Officer Assignments:

  1. Vocational Service – Interact
  • Vice President Lester Cooper reported our Club is sponsoring a Culinary Arts Club member to attend the annual Kelowna leadership retreat for Interact Students. Remaining challenge is to provide transportation for the student.

Good of the Order:

  1. None reported.

Adjourned at 1:00 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

January 2016 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

January 8, 2016

Location:   Chamber of Commerce – Conference Room

Attending Board Members:  President Jordana LaPorte, Sandy Calicoat as proxy for President- Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering, Rick Nedrow as proxy for Director Lexy Lieurance, Director Morgan Picton, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Lexy Lieurance, Director Aaron Evans and President- Elect Kevin Abel.

Attending Club Members:   John Anderson.

The meeting was called to order at 11:31 AM by President Jordana LaPorte.

Approval of Minutes:    Rick Nedrow made a motion to approve the December 18, 2015 Board minutes with a correction of the 90th Anniversary Party date being set for April 2, 2016 and a typo for Chela(n) spelling. A second to the motion was provided by Past President Jeff Fehr. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported both Honorary Members from the Lake Chelan Rotary Membership Role will be removed as being deceased.

Attendance Report:  Rick Nedrow provided a report on attendance for December. Of note is that Jim Slaugenhaupt is now eligible for a “Rule of 85” attendance waiver. Further discussion ensued on the ease of using the Rotary website for “makeup attendance”.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

  • Chase Bank Account has now been officially closed and moved to Washington Federal.
  • Terry White reported it appears there are three current members who are 90 days past due for annual dues.
  • Lake Chelan Rotary Club is nearing 84% participation of Club members in contributing the Rotary International Paul Harris Fund.

Proxy Rick Nedrow made the motion to approve the Financial Report and Sandy Calicoat provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. Paul Harris Certificate Awards – Still pending. Kirk McGovern was contacted about using his Alaska Rotary Club certificate as a template for Lake Chelan Club. But it was discussed we need to be mindful of copyright infringement. More work to follow. Also of note is Ty Witt received a PH pen but not the certificate for his recent award.
  2. 90th Anniversary – Tabled for now. Still planned for April 2, 2016 at Campbell’s Resort.
  3. 5 Year Strategic Plan – President Jordana LaPorte and Vice President Lester Cooper will prepare a draft plan for review soon and submit to President-Elect Kevin Abel.
  4. Update on Winterfest – Rick Nedrow reported that he and Director Morgan Picton have everything under control. Specifically:
    • Have purchased 600 dogs and brats.
    • All volunteer slots are filled.
    • Walmart is standing by with additional hotdogs if needed.
    • Lester has procured I-Pad registers to use for transactions.
    • Price for dogs and brats will be $5 each.
    • When the menu is finalized, Rick will get it to Lester so it can be posted on our website.
  5. Radiothon – President Jordana reported the following updated points for the Radiothon:
    • March 26, 2015 is the date for the 2016 Radiothon.
    • Director Tiffany Gering will meet with Juli at KOZI to set up the schedule.
    • Director Tiffany Gering hopes to tape interviews and commercials ahead of time for a better product and use of time.
    • Sponsorships are being reviewed for price adjustment.
    • A single Gold Egg sponsorship will be sold for $500 and a single Silver Egg Sponsorship will be sold for $250.
    • Lake Chelan Chamber graphic contractor has been hired for $50 to design posters and brochures.
  6. Dean Allen Memorial Ski-a-Thon Update – Vice President Lester Cooper and Kelly Allen have been hard at work with last minute details. Specifically:
  • January 23, 2016 is the date of the event at Mission Ridge
  • Donations are up with $4,000 to date, still need more registrations
  • Rotary has purchased the Beer Garden Permit
  • There is an account already set up in the Club budget to accept donations
  • Lake Chelan Rotary is the official sponsor of the event

 

  1. Potential Purchase of Event Tent – President Jordana LaPorte reported All Seasons Rental has sold all large tents and is keeping the smaller 20×20 tents for rental. Lake Chelan Rotary will not be buying any tents.

 

New Business:

  1. Grant Request(s) – none at this time
  2. Membership Proposals – no new members proposed. Phil Beier is pending membership until the Membership Committee can interview him.
  3. What’s New for Lunch – much discussion. Specifically:
  • Campbell’s response to President Jordana LaPorte’s discussion is lunch prices will probably increase.
  • Sorrento’s Restaurant is offering their establishment as the Lake Chelan Rotary weekly meeting place.
  • Sorrento’s Restaurant would keep current price structure.
  • Downside of Sorrento’s Restaurant is the distance.
  • Consensus of the Board was to ask the general membership their preference via website survey. Vice President Lester Cooper would put the survey on the website soon after the general meeting on January 12.
  • After the survey results are tabulated, the Board would make the final decision on whether to relocate to Sorrento’s Restaurant or remain at Campbell’s Resort.
  1. $4,280 Twin Cities Club Fire Victim Donation – President Jordana LaPorte reported it is difficult to identify specific fire victims to grant the donation that haven’t already been addressed from other funding sources. Suggestion was made to possibly return the funds to the Twin Cities Rotary Club. Further discussion was then offered to possibly ask the Twin Cities Rotary Club if they would agree to have their funds of $4,280 be used as a special scholarship offering, in their name, for eligible students here in Chelan. Vice President Lester Cooper made the motion to have President Jordana LaPorte contact the Twin Cities Rotary Club to inquire about the scholarship possibility. Treasure Terry White provided a second to the motion. Motion passed unanimously.

 

Director/Officer Assignments:

  1. Vocational Service – Interact
  • Vice President Lester Cooper reported our Club is sponsoring a Culinary Arts Club member to attend the annual Kelowna leadership retreat for Interact Students. Remaining challenge is to provide transportation for the student.

Good of the Order:

  1. None reported.

Adjourned at 1:00 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

December 2015 Board Meeting Minutes

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Lake Chelan Rotary Board

Minutes

December 18, 2015

Location: Chamber of Commerce – Conference Room

Attending Board Members: President Jordana LaPorte, President- Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering, Rick Nedrow as proxy for Director Morgan Picton, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Morgan Picton, Director Lexy Lieurance and Director Aaron Evans

Attending Club Members: none

The meeting was called to order at 11:35 AM by President Jordana LaPorte.

Approval of Minutes: Vice President Lester Cooper made a motion to approve the November 11, 2015 Board minutes as submitted with a second to the motion by President-Elect Kevin Able. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported “Membership Vitals” have been updated as of the end of November. Request was made to add phone numbers to “new Membership” forms and Vice President Lester Cooper quickly added the change during the meeting.

Attendance Report: Rick Nedrow provided a report on attendance for November. It was noted that Mark T. Hanson and Kari Kollmyer have dropped out of the Club. Also noted is attendance at the Dinner Party is not considered as a makeup event for attendance. Treasurer Terry White reported there are still eight (8) members that are 90 days late on dues.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

Terry White asked if the Chase Bank Account could be consolidated and moved to the Washington Federal General Fund for ease of financial reporting. Vice President Kevin Abel made the motion to do so and Past President Fehr provided the second to the motion. Motion was approved unanimously.
Terry White reported it appears the Lake Chelan Rotary Club is nearing 84% participation of Club members in contributing the Rotary International Paul Harris Fund.
Proxy Rick Nedrow made the motion to approve the Financial Report and Past President Jeff Fehr provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

Finalize Brisa’s Paul Harris Award – President Jordana LaPorte has been provided the Rotary International form for submittal to transfer Club PH points to grant Brisa a Paul Harris Award. It is noted only Club Presidents may submit for Club PH points to be transferred to an individual for the Paul Harris Award.
Paul Harris Certificate Awards – Still pending, but it was discussed on how nice the PH certificates look from Kirk McGovern’s former Club and maybe we could copy the same.
90th Anniversary – President Jordana LaPorte reported the celebration of the 90th Anniversary of the formation of the Lake Chelan Rotary Club is scheduled for April 26, 2016. A Club dinner is being planned at $40 per plate to be held at the Stehekin Room at Campbell’s Resort.
5 Year Strategic Plan – President Jordana LaPorte and Vice President Lester Cooper will prepare a draft plan for review by January 31, 2016 and submit to President-Elect Kevin Abel.
Update on Winterfest – Rick Nedrow reported that he and Director Morgan Picton have met and came up with the following recommendations for the Rotary Winterfest Food Concession:
Dogs and Brats only to be served.
New menu proposal is to also include chili in the Fritos “bag” as an offering.
Price for dogs, brats and chili in the Fritos “bag” has not been determined.
Still working on locating outdoor furniture.
Need to develop staffing list of volunteers to work in two (2) hour blocks.
When the menu is finalized, Rick will get to Lester so it can be posted on our website.
Radiothon – President Jordana reported the following points for the Radiothon plans to date:
March 26, 2015 is the date for the 2016 Radiothon.
Sponsors are now being actively sought.
Tiffany Gering has volunteered to assist in the pricing and brochure development. Pricing proposal will be available at the next Board meeting.
Sponsorships are being reviewed for price adjustment.
Proposal could include adding more gold eggs or having a level of gold, silver and bronze eggs.
Original sponsors will be allowed first right of refusal if sponsorship prices go up.

New Business:

Grant Request(s) – none at this time
Membership Proposals – Phil Beier is pending membership until the Membership Committee can interview him.
April Work Party – still pending. Discussion did ensue on how best to utilize the $4,280 donated from the Twin cities Rotary Club to benefit fire victims. More discussion to come.
Shelter Box Donation – 2015/2016 Lake Chelan Rotary Budget includes a $1,000 donation for the Shelter Box Program. Vice President Lester Cooper made the motion to approve the donation of $1,000 to the Shelter Box Program and Rick Nedrow made the second. Passed unanimously.
Changes to authorization amount for two (2) signatures – suggestion was made to simplify authorization for small dollar amounts by requiring only a single authorized signature. Motion was made by Rick Nedrow to modify Lake Chelan Rotary Club policy to require a single authorized signature for expenditures of $250 or less. Second to the motion provided by Director Tiffany Gering. Motion passed unanimously.
Dean Allen Memorial Ski-a-Thon – Discussion on the upcoming Dean Allen Ski-a-Thon Benefit included the following remarks:
January 23, 2016 is the date of the event at Mission Ridge
There is an account already set up in the Club budget to accept donations
Lake Chelan Rotary is the official sponsor of the event
After covering costs, all remaining proceeds go into the Scholarship Fund and are earmarked as the Dean Kelly Scholarship
Criteria for Dean Kelly Scholarship recipients is the student must demonstrate some success in overcoming adversity as opposed to only academic proficiency
$10,000 donation has already been accepted towards the Dean Kelly Scholarship fund
Potential Purchase of Event Tent – President Jordana LaPorte reported All Seasons Rental is selling six (6) large tents that are generally rented for large events. Discussion centered on the idea of the Club buying some of the tents to use and/or rent out for revenue. Board consensus was to have President Jordana LaPorte contact Wade Miller the owner and bring back purchase costs for the tents.

Director/Officer Assignments:

Vocational Service – Interact
Vice President Lester Cooper reported eighteen (18) Interact students will be in Christmas costumes to dance at Manson.
Vice President Lester Cooper reported the annual Kelowna retreat for Interact Students is coming up again this spring. The retreat topic will be “Adventures in Tourism Week” and involves an intense week of career learning about the tourism industry. Only one student from each School District is eligible to attend. The cost for one Interact student to attend is $500.
Past President Jeff Fehr made a motion to pay the $500 tuition for a Chelan Student and a Manson student to attend the upcoming “Adventures in Tourism Week” in Kelowna B.C. for a total of $1,000. Treasurer Terry White made the second to the motion. Motion was passed unanimously.
International Service – Vice President Lester Cooper reported the Lake Chela Rotary Club has paid $5,811 to a Kenya contractor for the construction of desks and toilets for the Nikoiale Primary School.

Good of the Order:

Vice President Lester Cooper recognized Director Tiffany Gering for her monthly donation to RI International via website, which has now totaled enough for Ms. Gering to receive a Paul Harris Award. No further action was forthcoming so a motion to adjourn was accepted.
Adjourned at 1:25 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

Rotary Winterfest BBQ

/in /by

November 2015 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

January 8, 2016

Location:   Chamber of Commerce – Conference Room

Attending Board Members:  President Jordana LaPorte, Sandy Calicoat as proxy for President- Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering, Rick Nedrow as proxy for Director Lexy Lieurance, Director Morgan Picton, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Lexy Lieurance, Director Aaron Evans and President- Elect Kevin Abel.

Attending Club Members:   John Anderson.

The meeting was called to order at 11:31 AM by President Jordana LaPorte.

Approval of Minutes:    Rick Nedrow made a motion to approve the December 18, 2015 Board minutes with a correction of the 90th Anniversary Party date being set for April 2, 2016 and a typo for Chela(n) spelling. A second to the motion was provided by Past President Jeff Fehr. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported both Honorary Members from the Lake Chelan Rotary Membership Role will be removed as being deceased.

Attendance Report:  Rick Nedrow provided a report on attendance for December. Of note is that Jim Slaugenhaupt is now eligible for a “Rule of 85” attendance waiver. Further discussion ensued on the ease of using the Rotary website for “makeup attendance”.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

  • Chase Bank Account has now been officially closed and moved to Washington Federal.
  • Terry White reported it appears there are three current members who are 90 days past due for annual dues.
  • Lake Chelan Rotary Club is nearing 84% participation of Club members in contributing the Rotary International Paul Harris Fund.

Proxy Rick Nedrow made the motion to approve the Financial Report and Sandy Calicoat provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. Paul Harris Certificate Awards – Still pending. Kirk McGovern was contacted about using his Alaska Rotary Club certificate as a template for Lake Chelan Club. But it was discussed we need to be mindful of copyright infringement. More work to follow. Also of note is Ty Witt received a PH pen but not the certificate for his recent award.
  2. 90th Anniversary – Tabled for now. Still planned for April 2, 2016 at Campbell’s Resort.
  3. 5 Year Strategic Plan – President Jordana LaPorte and Vice President Lester Cooper will prepare a draft plan for review soon and submit to President-Elect Kevin Abel.
  4. Update on Winterfest – Rick Nedrow reported that he and Director Morgan Picton have everything under control. Specifically:
    • Have purchased 600 dogs and brats.
    • All volunteer slots are filled.
    • Walmart is standing by with additional hotdogs if needed.
    • Lester has procured I-Pad registers to use for transactions.
    • Price for dogs and brats will be $5 each.
    • When the menu is finalized, Rick will get it to Lester so it can be posted on our website.
  5. Radiothon – President Jordana reported the following updated points for the Radiothon:
    • March 26, 2015 is the date for the 2016 Radiothon.
    • Director Tiffany Gering will meet with Juli at KOZI to set up the schedule.
    • Director Tiffany Gering hopes to tape interviews and commercials ahead of time for a better product and use of time.
    • Sponsorships are being reviewed for price adjustment.
    • A single Gold Egg sponsorship will be sold for $500 and a single Silver Egg Sponsorship will be sold for $250.
    • Lake Chelan Chamber graphic contractor has been hired for $50 to design posters and brochures.
  6. Dean Allen Memorial Ski-a-Thon Update – Vice President Lester Cooper and Kelly Allen have been hard at work with last minute details. Specifically:
  • January 23, 2016 is the date of the event at Mission Ridge
  • Donations are up with $4,000 to date, still need more registrations
  • Rotary has purchased the Beer Garden Permit
  • There is an account already set up in the Club budget to accept donations
  • Lake Chelan Rotary is the official sponsor of the event

 

  1. Potential Purchase of Event Tent – President Jordana LaPorte reported All Seasons Rental has sold all large tents and is keeping the smaller 20×20 tents for rental. Lake Chelan Rotary will not be buying any tents.

 

New Business:

  1. Grant Request(s) – none at this time
  2. Membership Proposals – no new members proposed. Phil Beier is pending membership until the Membership Committee can interview him.
  3. What’s New for Lunch – much discussion. Specifically:
  • Campbell’s response to President Jordana LaPorte’s discussion is lunch prices will probably increase.
  • Sorrento’s Restaurant is offering their establishment as the Lake Chelan Rotary weekly meeting place.
  • Sorrento’s Restaurant would keep current price structure.
  • Downside of Sorrento’s Restaurant is the distance.
  • Consensus of the Board was to ask the general membership their preference via website survey. Vice President Lester Cooper would put the survey on the website soon after the general meeting on January 12.
  • After the survey results are tabulated, the Board would make the final decision on whether to relocate to Sorrento’s Restaurant or remain at Campbell’s Resort.
  1. $4,280 Twin Cities Club Fire Victim Donation – President Jordana LaPorte reported it is difficult to identify specific fire victims to grant the donation that haven’t already been addressed from other funding sources. Suggestion was made to possibly return the funds to the Twin Cities Rotary Club. Further discussion was then offered to possibly ask the Twin Cities Rotary Club if they would agree to have their funds of $4,280 be used as a special scholarship offering, in their name, for eligible students here in Chelan. Vice President Lester Cooper made the motion to have President Jordana LaPorte contact the Twin Cities Rotary Club to inquire about the scholarship possibility. Treasure Terry White provided a second to the motion. Motion passed unanimously.

 

Director/Officer Assignments:

  1. Vocational Service – Interact
  • Vice President Lester Cooper reported our Club is sponsoring a Culinary Arts Club member to attend the annual Kelowna leadership retreat for Interact Students. Remaining challenge is to provide transportation for the student.

Good of the Order:

  1. None reported.

Adjourned at 1:00 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

October 2015 Board Meeting minutes

/in /by

Lake Chelan Rotary Board

Minutes

October 2, 2015

Location:   Rotary Room – Chamber of Commerce

Attending Board Members:  President Jordana LaPorte, Past President Jeff Fehr, Vice President Lester Cooper, Director Lexy Lieurance, Director Aaron Evans, Director Tiffany Gering, Treasurer Terry White and Secretary Paul Schmidt.

Absent: President- Elect Kevin Abel, Director Morgan Picton

Attending Club Members:   Ty Witt

The meeting was called to order at 11:34 AM by President Jordana La Porte.

Approval of Minutes:    Director Aaron Evans made a motion to approve the September 4, 2015 Board minutes as submitted with a second to the motion by Past President Jeff Fehr. Motion passed unanimously.

Secretary Report: President Jordana LaPorte requested a copy of Rotary catalog to look at certificates. Also to inquire with Sandi Calicoat on the procedure to convert Club points into Paul Harris Awards.

Attendance Report:  Rick Nedrow was absent and we will all anticipate next month’s attendance report.

Financial Report: President Elect Jordana LaPorte and Treasurer Terry White reported the following:

  • Club has about $68,000 total in checking and savings.
  • Kenya School Project has accumulated approximately $15,000 to date, target amount is $21,000.
  • Interact Fund balance is $3,950. Fund raiser is expected to build the fund balance.
  • Terry White reported approximately 22 Club members have not paid dues yet. Consensus of the Board is to send hard copy reminders in the mail to Club members late on dues.

Vice President Lester Cooper made the motion to approve the Financial Report and Director Aaron Evans provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. Survey Results – President Jordana LaPorte requested to set up a “Strategic Plan Retreat” to discuss the recent survey results. It was decided to extend the next Board Meeting by about an hour. In doing so, the next Board Meeting will be on November 12, 2015 to begin at 4:00 PM, which will replace the regular Board Meeting date and time of November 6, 2015.
  2. Finalize Brisa’s Paul Harris Award – The Club’s looking into using Club points to grant the Paul Harris Award.
  3. 90th Anniversary – this item will be further discussed in a future Board Meeting. Anniversary date is set for April 2, 2016.

 

New Business:

  1. Grant Request(s) – Manson Middle School Football, K-9 Unit, Manger Mall & Chelan Music Program – Board discussed the appropriateness of possibly granting requests prior to notification to the School Superintendent or Sheriff or to the most senior executive of the governmental organization. Director Aaron Evans made the motion to contact the respective School Superintendents (Chelan and Manson) and to the Chelan County Sheriff before any further action be taken on the grant requests for the Manson Middle School Football, K-9 Unit and Chelan Music Program. Second to the motion was Treasurer Terry White. Motion passed unanimously.
  2. Manager Mall Grant Request – grant request is for $1,000 and is sponsored by Kyle Pugh to purchase Christmas gifts for underprivileged youth. Board discussed the idea of making this annual grant request a line item in the operating budget each year instead of a grant proposal. Vice President Lester Cooper made the motion to honor the $1,000 grant request for 2015 and to have the 2016 operating budget include a line item for $1,000 for the same purpose. Director Aaron Evans provided the second. Motion passed unanimously.
  3. October District Training Conference – President Jordana LaPorte reported she cannot attend the Conference, but Rich and Mary Watson will be attending in Osoyoos, B.C.
  4. October Make a Difference Day Work Party – the official work day is October 24, 2015 with Wenatchee North Rotary member Earl Tilly bringing some young “muscle”. Our own Randy Brooks will be in charge of the Lake Chelan Rotary portion with Chelan Valley Hope directing who will be the recipients.
  5. Membership Proposals – Lee Parker submitted for new member posting Mr. Peter Vaglio, with the classification being Retired Public Safety. A motion was made by Past President Jeff Fehr to post Mr. Vaglio for Lake Chelan Rotary member with a second by Director Lexy Lieurance. Motion passed unanimously.
  6. April Work Party – President Jordana LaPorte reported the Rotary April Work Party date is set for April 25, 2016, and to fix this date as a reminder.
  7. Unsung Hero Award – District Governor Greg Luring is requesting each Club nominate an “Unsung Hero” to be awarded at the annual conference. Director Lexy Lieurance suggested Club members submit suggested candidates to President Jordana LaPorte
  8. Next Year Slate of officer/director nominations – Tradition has the immediate Past President twist arms and bring forward a new slate of officers and directors for the next year. Past President Jeff Fehr committed to the task and will have names submitted for Club action some time in December.
  9. December 22, 2015 Club meeting – President Jordana LaPorte reported we will probably not have a Club meeting that day.

Director/Officer Assignments:

  1. Vocational Service/Interact – Vice President Lester Cooper reported the Interact Club needs some adult assistance with the Homecoming fund raiser (selling clam chowder).
  2. New Generations – Director Lexy Lieurance reported the Youth Exchange Application is slated for the month of October, with interviews then scheduled for November.

 

Good of the Order:  none reported so there was a motion to adjourn.

Adjourned at 12:50 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

September 2015 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

January 8, 2016

Location:   Chamber of Commerce – Conference Room

Attending Board Members:  President Jordana LaPorte, Sandy Calicoat as proxy for President- Elect Kevin Abel, Vice President Lester Cooper, Past President Jeff Fehr, Director Tiffany Gering, Rick Nedrow as proxy for Director Lexy Lieurance, Director Morgan Picton, Treasurer Terry White and Secretary Paul Schmidt.

Absent: Director Lexy Lieurance, Director Aaron Evans and President- Elect Kevin Abel.

Attending Club Members:   John Anderson.

The meeting was called to order at 11:31 AM by President Jordana LaPorte.

Approval of Minutes:    Rick Nedrow made a motion to approve the December 18, 2015 Board minutes with a correction of the 90th Anniversary Party date being set for April 2, 2016 and a typo for Chela(n) spelling. A second to the motion was provided by Past President Jeff Fehr. Motion passed unanimously.

Secretary Report: Secretary Paul Schmidt reported both Honorary Members from the Lake Chelan Rotary Membership Role will be removed as being deceased.

Attendance Report:  Rick Nedrow provided a report on attendance for December. Of note is that Jim Slaugenhaupt is now eligible for a “Rule of 85” attendance waiver. Further discussion ensued on the ease of using the Rotary website for “makeup attendance”.

Financial Report: President Elect Jordana LaPorte and Terry White reported the following:

  • Chase Bank Account has now been officially closed and moved to Washington Federal.
  • Terry White reported it appears there are three current members who are 90 days past due for annual dues.
  • Lake Chelan Rotary Club is nearing 84% participation of Club members in contributing the Rotary International Paul Harris Fund.

Proxy Rick Nedrow made the motion to approve the Financial Report and Sandy Calicoat provided the second. Motion was approved. President Jordana LaPorte abstained from voting.

Old Business:

  1. Paul Harris Certificate Awards – Still pending. Kirk McGovern was contacted about using his Alaska Rotary Club certificate as a template for Lake Chelan Club. But it was discussed we need to be mindful of copyright infringement. More work to follow. Also of note is Ty Witt received a PH pen but not the certificate for his recent award.
  2. 90th Anniversary – Tabled for now. Still planned for April 2, 2016 at Campbell’s Resort.
  3. 5 Year Strategic Plan – President Jordana LaPorte and Vice President Lester Cooper will prepare a draft plan for review soon and submit to President-Elect Kevin Abel.
  4. Update on Winterfest – Rick Nedrow reported that he and Director Morgan Picton have everything under control. Specifically:
    • Have purchased 600 dogs and brats.
    • All volunteer slots are filled.
    • Walmart is standing by with additional hotdogs if needed.
    • Lester has procured I-Pad registers to use for transactions.
    • Price for dogs and brats will be $5 each.
    • When the menu is finalized, Rick will get it to Lester so it can be posted on our website.
  5. Radiothon – President Jordana reported the following updated points for the Radiothon:
    • March 26, 2015 is the date for the 2016 Radiothon.
    • Director Tiffany Gering will meet with Juli at KOZI to set up the schedule.
    • Director Tiffany Gering hopes to tape interviews and commercials ahead of time for a better product and use of time.
    • Sponsorships are being reviewed for price adjustment.
    • A single Gold Egg sponsorship will be sold for $500 and a single Silver Egg Sponsorship will be sold for $250.
    • Lake Chelan Chamber graphic contractor has been hired for $50 to design posters and brochures.
  6. Dean Allen Memorial Ski-a-Thon Update – Vice President Lester Cooper and Kelly Allen have been hard at work with last minute details. Specifically:
  • January 23, 2016 is the date of the event at Mission Ridge
  • Donations are up with $4,000 to date, still need more registrations
  • Rotary has purchased the Beer Garden Permit
  • There is an account already set up in the Club budget to accept donations
  • Lake Chelan Rotary is the official sponsor of the event

 

  1. Potential Purchase of Event Tent – President Jordana LaPorte reported All Seasons Rental has sold all large tents and is keeping the smaller 20×20 tents for rental. Lake Chelan Rotary will not be buying any tents.

 

New Business:

  1. Grant Request(s) – none at this time
  2. Membership Proposals – no new members proposed. Phil Beier is pending membership until the Membership Committee can interview him.
  3. What’s New for Lunch – much discussion. Specifically:
  • Campbell’s response to President Jordana LaPorte’s discussion is lunch prices will probably increase.
  • Sorrento’s Restaurant is offering their establishment as the Lake Chelan Rotary weekly meeting place.
  • Sorrento’s Restaurant would keep current price structure.
  • Downside of Sorrento’s Restaurant is the distance.
  • Consensus of the Board was to ask the general membership their preference via website survey. Vice President Lester Cooper would put the survey on the website soon after the general meeting on January 12.
  • After the survey results are tabulated, the Board would make the final decision on whether to relocate to Sorrento’s Restaurant or remain at Campbell’s Resort.
  1. $4,280 Twin Cities Club Fire Victim Donation – President Jordana LaPorte reported it is difficult to identify specific fire victims to grant the donation that haven’t already been addressed from other funding sources. Suggestion was made to possibly return the funds to the Twin Cities Rotary Club. Further discussion was then offered to possibly ask the Twin Cities Rotary Club if they would agree to have their funds of $4,280 be used as a special scholarship offering, in their name, for eligible students here in Chelan. Vice President Lester Cooper made the motion to have President Jordana LaPorte contact the Twin Cities Rotary Club to inquire about the scholarship possibility. Treasure Terry White provided a second to the motion. Motion passed unanimously.

 

Director/Officer Assignments:

  1. Vocational Service – Interact
  • Vice President Lester Cooper reported our Club is sponsoring a Culinary Arts Club member to attend the annual Kelowna leadership retreat for Interact Students. Remaining challenge is to provide transportation for the student.

Good of the Order:

  1. None reported.

Adjourned at 1:00 PM

Respectfully submitted,

Paul Schmidt

Lake Chelan Rotary Club Secretary

August 2015 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

August 7, 2015

Location:  Chamber Board Room

Attending Board Members:  President Jordana LaPorte, President Elect Kevin Abel, and Vice President Les Cooper, Past President Jeff Fehr, Director Morgan Picton, Director Tiffany Gering, and Treasurer Terry White.

Absent:  Di rector Aaron Evans, Director Lexy Lieurance, Secretary Paul Schmidt.

Attending Club Members:  Rick Nedrow as Acting Secretary.

The meeting was called to order at 1130 AM by President Jordana LaPorte.

Approval of Minutes: Jeff Fehr moved that the minutes of the July 17, 2015 be approved and Terry White seconded the motion. The minuets were approved unanimously.

Secretary Report: No Report

Attendance Report: Rick Nedrow passed out July Attendance Report. It was noted that there is a number of members with sub-standard attendance. It was discussed that the Membership Committee contact those with poor attendance. Rick has received requests from Dave Weldy and Robert Meyers to be placed in the “Rule of 85 status”. There were no objections.

Financial Report: President Jordana distributed the most recent financial report to those present. President Jordana explained her proposed budget which was discussed. A Motion by Kevin Abel and a second by Terry White to approve the financial report and budget. The Motion passed unanimously.

Old Business:

  1. August BBQ – Morgan Picton reported on the planning progress for the BBQ. He had some concerns about the meat preparation. He has requested the use of the High School Kitchen. The permits for the event are in the works. Most to the details are taken care of and Morgan feels confident about the outcome of the event.
  2. Cornerstone – President Jordana read a letter from Rich Watson detailing the excellent relations between Rotary and Chelan Valley Hope.
  3. Brisa’s Paul Harris – Status is unknown at this time and is being checked on.
  4. Strategic Plan Review – There was continued discussion about the process and outcome and that the SURVEY has gone live on our web site. All members will be encouraged to complete this survey.

 

New Business:

  1. Naming Rights – It was felt that Rotary is not receiving enough credit for the past work we have done such as Centennial Park and that having our name on these projects is very important and that Centennial Park should be re-named.
  2. Current Paul Harris Certificates – Investigation is underway as to why they are so poorly done.
  3. 90th Anniversary event – A “SAMPLE” handout was circulated and pre-planning will start. Ideas are being thought of and collected with late March or April being considered for the event.

 

Director/Officer Assignments:

  1. Vocational Service – Interact – President Jordana and Vice President Les will be meeting with the Interact Board.
  2. Community Service-A number of small projects were discussed. A list of these needs to be developed and acted upon. Items included wheel chair ramps, installation of bathroom grab bars etc. Discussion about how Rotary would solicit projects. KOZI 2nd Cup, Lake Chelan Mirror were mentioned.

With no further items, the meeting was adjourned at 1:05PM.

Respectfully submitted

Rick Nedrow, Acting Secretary

Lake Chelan Rotary Club

July 2015 Board Meeting Minutes

/in /by

Lake Chelan Rotary Board

Minutes

July 17, 2015

Location:  Chamber Board Room

Attending Board Members:  President Jordana LaPorte, Vice President Les Cooper, Director Morgan Picton, Director Lexy Lieurance, Director Tiffany Gering, and Treasurer Terry White.

Absent:  Past President Jeff Fehr, President Elect Kevin Abel, Di rector Aaron Evans, Secretary Paul Schmidt.

Attending Club Members:  Rick Nedrow as Acting Secretary and proxy for Paul Schmidt also, John Anderson, Tom Warren, and Rich Watson.

The meeting was called to order at 1150 AM by President Jordana LaPorte.

Approval of Minutes: There were no minutes on hand to approve; they will be on the agenda of the Aug. meeting.

Secretary Report: No Report

Attendance Report: Rick Nedrow passed out June Attendance Report. It was noted that there is a number of members with sub-standard attendance.

Financial Report: President Jordana LaPorte passed out the most recent financial report to those present and reported the following:

  • We are still due monies from the Century Challenge and the Radiothon.
  • There was a discussion about the clubs financial status.

There was a question as who could sign on the new bank account at Washington Federal. Those members are Jordana LaPort, Kevin Abel, Les Cooper and Terry White.

President Jordana passed out the work sheets from the Tuesday, Aug. 14 meeting that were filled out by the members and reviewed by those in attendance.

One of the items discussed was the amount of money that would be desirable to have in our Reserve Account. The group discussed 40K.

It appears that the membership has no desire to increase the dues amount from its present rate. Les Cooper states that he is working on a detailed survey for the membership to complete that would cover this topic as well as many items that were discussed during the July 14th Brainstorming  Session.

Other major topics that were discussed included a Lake Access Project and/or another project that would be 10 years out, which a fund would need to be set aside to finance the project.

Tom Warren requested that the Board approve the posting of the new proposed members; Randi Burchett and Trisha McCullough.  After considerable discussion, Les Cooper made a motion to approve both and Tiffany Gering 2nd the motion. Motion was approved unanimously.

John Anderson requested that the Board have further discussion about the amount of monies that the Club has pledged (5K) toward the Cornerstone Project. John would like to see additional funds allocated. Much discussion on the topic followed with a number of viewpoints expressed by those present. President Jordana indicated no immediate plans are in the works to discuss this issue, however; Les Cooper and Rich Watson say they are seeking grants that may be applied for.

With no further items, the meeting was adjourned at 1:07PM.

Respectfully submitted

Rick Nedrow, Acting Secretary

Lake Chelan Rotary Club