November 2108 – Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – November 8, 2018 at 3pm

Call to Order: 3:01pm

Attending: President Ty Witt, Past President Lester Cooper, President Elect Kelly Allen, Vice President Tom Tochterman, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Club Directors: Karen Pembroke, Kate Tomlinson, Brian Patterson and Kirk McGovern. Fund Directors: Karen Feek and Terry Johnson. Club Members: Jordana LaPorte, Mary Watson, Barry Leahy and Kim Dunbar.

  1. Approval of Board Minutes: Kirkmade the motion to approve the board minutes, Terry seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kirk made the motion to approve the financial report, Karen Feek seconded the motion. Motion carried.
  3. Old Business
  • Vineyard Run Chair
  • Pingrey Grant (March 1, 2019)
  1. New Business
  • Moving funds to savings – Jordana: Terry made the motion to open another account with higher interest opportunities at Edward Jones, Sandy seconded the motion. Motion carried.
  • John Anderson funds ($800) – Lester
  • December meeting – Ty
  • End Polio donation – Lester: Lester made a motion to match the $750 that was donated, Sandy seconded the motion. Motion carried.
  • Century Challenge home base location – Brent
  • Next “Anniversary” project
  1. Grant Requests
  2. Fund Distributions
  3. Fund Transfers: Sandy made the motion to open a separate checking account at North Cascades Bank to be used only for EFT transfers and only for the amount needed that day, Tom seconded the motion. Motion carried.
  4. Other Business 
  1. Good of the Order
  • Scholarship Committee guidance – Sandy: Lester made the motion to only use the monies budgeted for scholarships and any excess monies collected to be surplussed, Tiffany seconded the motion. Motion carried.
  1. Adjournment: 4:22pm

Next meeting: December 13, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary Board Meeting

Minutes – November 8, 2018 at 3pm

Call to Order: 4:23pm

Attending: President Ty Witt, Past President Lester Cooper, President Elect Kelly Allen, Vice President Tom Tochterman, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Club Directors: Karen Pembroke, Kate Tomlinson, Brian Patterson and Kirk McGovern. Fund Directors: Karen Feek. Club Members: Jordana LaPorte, Mary Watson, Barry Leahy and Kim Dunbar.

  1. Approval of Board Minutes (emailed): Tom made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kirk made the motion to approve the financial report, Tom seconded the motion. Motion carried.
  3. Old Business
  4. New Business
  • Chelan Chase update
  • HDCA Small Town Christmas (brauts) – Phil
  • Rotarian of the Month nominee
  • Healing Garden – Kim D
  • Wenatchee Wild
  1. New Member Proposals
  2. Committee Reports
  • Membership – Paul Gunn & Randi Burchett
  • Club Service – Brian Patterson
    1. Attendance Report (emailed)
    2. Magazine
    3. Social – Kelly Allen
    4. Speakers – Mary Pat Scofield
    5. Sergeant-at-arms – Mandi Dawson
    6. Newsletter – Karen Pembroke
    7. Website – Lester Cooper
  • Vocational Service – Kirk McGovern
  • Community Service – Ty Witt
  • International Service – Kisiriri Project – Lester Cooper
    1. Youth Exchange – Susie Hepner
    2. Scholarships – Mary Watson
  1. Other Business – Good of the Order
  2. Adjournment: Sandy made the motion to adjourn at 5:14pm, Kate seconded the motion. Motion carried.

Next meeting: December 13, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

October 2018 – Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – October 11, 2018 at 3pm

Call to Order: 3:07pm

Attending: President Ty Witt, Past President Lester Cooper, President Elect Kelly Allen, Vice President Tom Tochterman and Treasurer Sandy Calicoat.  Directors: Karen Takagi (Karen Pembroke’s proxy), Kate Tomlinson and Kirk McGovern. Club Members: Mary Pat Scofield, Brian Patterson, Karen Feek and Terry Johnson. Absent: Secretary Tiffany Gering.

  1. Approval of Board Minutes: Lester made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kirk made the motion to approve the financial report, Kelly seconded the motion. Motion carried.
  3. Old Business
  • Vineyard Run Chair
  • Wrestling Team Jerseys – Kirk made the motion to amend the previous proposal to provide head gear, with no matching requirement of matching funds, to include the Rotary logo, totaling $450, Kate seconded the motion. Motion carried.
  1. New Business
  • CST Contributions
  1. Adjournment: 3:40pm

Next meeting: November 8, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Board Meeting

Minutes – October 11, 2018 at 3:45pm

Call to Order: 3:45pm

Attending: President Ty Witt, Past President Lester Cooper, President Elect Kelly Allen, Vice President Tom Tochterman and Treasurer Sandy Calicoat.  Directors: Karen Takagi (Karen Pembroke’s proxy), Kate Tomlinson and Kirk McGovern. Club Members: Mary Pat Scofield, Brian Patterson and Karen Feek. Absent: Secretary Tiffany Gering.

  1. Approval of Board Minutes (emailed): Kirk made the motion to approve the board minutes, Brian seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kirk made the motion to approve the financial report, Kelly seconded the motion. Motion carried.
  3. Dues update
  4. Attendance Report – Rick Nedrow
  5. Old Business
  • DG Nomination
  • Pingrey Mural
  1. New Business
  • Rotarian of the Month nominee
  • Healing Garden – Kim Dunbar
  • Nov 27thmeeting
  1. New Member Proposals
  • Barry Leahy: Lester made the motion to approve him for membership, Kelly seconded the motion. Motion carried.
  1. Committee Reports
  • Social – Kelly Allen
  • Speakers – Mary Pat Scofield
  • Vocational Service – Kirk McGovern
  • International Service – Kisiriri Project – Lester Cooper
  • Youth Exchange – Kate Tomlinson, Mandi Dawson and Susie Hepner
  • Club Service – Brian Patterson
  • Community Service – Ty Witt
  • Membership – Paul Gunn, Randi Burchett
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson – additional McKellar Scholarship

Other Business – Good of the Order

Next meeting: November 8, 2018, 2018 at 3:45pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

September 2018 – Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – September 13, 2018 at 3pm

Call to Order: 3pm

Attending: President Ty Witt, Past President Lester Cooper and Treasurer Sandy Calicoat.  Directors: Karen Pembroke and Kirk McGovern. Club Members: Randy Brooks (Brian Patterson’s proxy), Mary Pat Scofield, Susie Hepner, Paul Gunn, Tim Hollingsworth (Kate Tomlinson’s proxy). Absent: President Elect Kelly Allen, Vice President Tom Tochterman, Brian Patterson, Secretary Tiffany Gering, Terry Johnson and Karen Feek.

  1. Approval of Board Minutes: Kirk made the motion to approve the board minutes, Sandy seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kirk made the motion to approve the board minutes, Karen seconded the motion. Motion carried.
  3. Old Business
  • Century, Cycle De Vine, Vineyard P&Ls
  • Vineyard Run Chair
  1. Fund Distributions
  • Back Pack Event
  1. Adjournment: 3:19pm

Next meeting: October 11, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Board Meeting

Minutes – September 13, 2018 at 3pm

Call to Order: 3pm

Attending: President Ty Witt, Past President Lester Cooper and Treasurer Sandy Calicoat.  Directors: Karen Pembroke and Kirk McGovern. Club Members: Randy Brooks (Brian Patterson’s proxy), Mary Pat Scofield, Susie Hepner, Paul Gunn, Tim Hollingsworth (Kate Tomlinson’s proxy). Absent: President Elect Kelly Allen, Vice President Tom Tochterman, Brian Patterson, Secretary Tiffany Gering, Terry Johnson and Karen Feek.

  1. Approval of Board Minutes (emailed): Sandy made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat (emailed)
  3. Dues update
  4. Attendance Report – Rick Nedrow
  5. Old Business
  • DG Nomination
  • Music Park
  • Pingrey Mural
  • John Anderson
  1. New Business
  • Rotarian of the Month nominees
  • Youth Exchange Conference – Susie Hepner: Kirk made the motion to add $300 to the budget to send a Rotarian to Penticton, Lester seconded the motion. Motion carried.
  • Healing Garden – Kim Dunbar
  1. New Member Proposals
  • Eric Nelson: Kirk made the motion to wait until Eric is ready to joi the club, Mary Pat seconded the motion. Motion carried.
  • Rod Brooks: Lester made the motion to approve him for membership, Mary Pat seconded the motion. Motion carried.
  • Lisa Wells: Kirk made the motion to approve him for membership, Tim seconded the motion. Motion carried.
  • Bob Brosey: Lester made the motion to approve him for membership, Kirk seconded the motion. Motion carried.
  • Barry DePaoli: Mary Pat made the motion to approve him for membership, Lester seconded the motion. Motion carried.
  • Cindy Buboltz: Kirk made the motion to approve him for membership, Randy seconded the motion. Motion carried.
  1. Committee Reports
  • Social – Kelly Allen
  • Speakers – Mary Pat Scofield
  • Vocational Service – Kirk McGovern
  • International Service – Kisiriri Project – Lester Cooper
  • Youth Exchange – Kate Tomlinson, Mandi Dawson and Susie Hepner
  • Club Service – Brian Patterson
  • Community Service – Ty Witt
  • Membership – Paul Gunn, Randi Burchett
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson – additional McKellar Scholarship

Other Business – Good of the Order

Adjourned: 5:19pm

Next meeting: October 11, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

July 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – July 12, 2018 at 3pm

Call to Order: 3:00pm

Attending: President Ty Witt, Past President Lester Cooper Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Brian Patterson, Karen Pembroke and Kate Tomlinson. Fund Directors: Karen Feek and Terry Johnson. Club Members: Rick Nedrow. Absent: Kirk McGovern and President Elect Tom Tochterman.

  1. Approval of Board Minutes: Lester made the motion to approve the board minutes, Sandy seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Terry made the motion to approve the financial report, Lester seconded the motion. Motion carried.
  3. Old Business
  • Checking Account and personal funding discussion
  • Stinky Field report
  1. New Business
  • Budget: Tiffany made the motion to use the proposed as the fund operating budget, Kelly seconded the motion. Motion carried.
  • SUP Cup beer garden fundraiser
  1. Grant Requests
  • Back to School Fair: Kelly made the motion to grant $1,500 to the Back to School Fair, Tiffany seconded the motion. Motion carried.
  1. Good of the Order
  • Shine On – Lester made the motion for Rotary to take over management of the Shine On with a name change to, Rotary Shine On in Memory of Dean Allen. Sandy seconded the motion, motion carried.
  1. Adjournment: Tiffany made the motion to adjourn the Fund meeting at 4:38pm, Ty seconded the motion. Motion carried.

Next meeting: August 9, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Board Meeting

Minutes – July 12, 2018 at 3pm

Call to Order: 4:39pm

Attending: President Ty Witt, Past President Lester Cooper Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Brian Patterson, Karen Pembroke and Kate Tomlinson. Fund Directors: Karen Feek and Terry Johnson. Club Members: Rick Nedrow. Absent: Kirk McGovern and President Elect Tom Tochterman.

  1. Approval of Board Minutes (emailed): Kelly made the motion to approve the board minutes, Karen Pembroke seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kelly made the motion to approve the minutes. Karen Pembroke seconded the motion, motion carried.

Attendance Report – Rick Nedrow (emailed)

  1. Old Business
  • Dues update
  • DG visit – August 7, 2018
  • District Fall Assembly – October 27, 2018
  1. New Business
  • Committees
  • Budget: Kelly made the motion to approve the proposed operating budget. Lester seconded the motion. Motion carried.
  1. New Member Proposals
  • Erik Nelson update
  • Manuel Navarro update
  • Krysta Westmoreland – Mike Steele: Sandy made the motion to approve Krysta for membership. Kelly seconded the motion, motion carried.
  1. Committee Reports
  • Social – Kelly Allen
  • Speakers – Mary Pat Scofield
  • Vocational Service – Kirk McGovern
  • International Service – Kisiriri Project – Lester Cooper
  • Youth Exchange – Kate Tomlinson & Mandi Dawson
  • Club Service – Brian Patterson
  • Community Service – Ty Witt
  • Membership – Paul Gunn
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson

Other Business – Good of the Order

Adjourned at 6pm

Next meeting: August 9, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

June 2018 Rotary Board Minutes

Lake Chelan Rotary Fund Board Meeting

Minutes – June 14, 2018 at 4pm

Call to Order: 4:00pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Phil Moller and Rick Nedrow. Club members: Lyle Mettler, Brian Patterson, Tom Tochterman, Terry Johnson and Jan Fedor. Absent: Kate Tomlinson.

  1. Approval of Board Minutes: Ty made the motion to approve the board minutes, Phil seconded the motion. Discussion: scholarship money in the last minutes need to be changed from $1,500 to $2,500. Motion carried.
  2. Financial Report – Sandy Calicoat: Terry made the motion to approve the financial report, Lyle seconded the motion. Motion carried.
  3. Old Business
  • Planet Walk
  • Global Grant Status – Team
  1. Fund Distributions
  • Solar lights and school exercise books purchased by Kosen Safaris
  • Sewing Maching purchased by Kosen Safaris
    • Rick made the motion to disperse funds to Kosen Safaris; Kirk seconded the motion. Motion carried.
  • How in the absence of a specific organization? Phil made the motion to look intoobtaining a debit card on our North Cascades Bank account. Ty seconded the motion, motion carried.
  1. Other Business
  • Support for Dar Williams
  • HDCA support for Gateway Park
  • City support for Stinky Field toilets
  1. Good of the Order
  • Discussion of $10K going to the Community Center at Lake Chelan
  • Bach Fest needs volunteers

Next meeting: July 12, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Board Meeting

Minutes – June 14, 2018 at 4pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Phil Moller and Rick Nedrow. Club members: Lyle Mettler, Brian Patterson, Tom Tochterman, Terry Johnson and Jan Fedor. Absent: Kate Tomlinson.

  1. Approval of Board Minutes (emailed): Phil made the motion to approve the board minutes, Rick seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kelly made the motion to approve the minutes as well as have the Treasurer call Rotarians with past due member payments. Sandy seconded the motion, motion carried.
  3. Attendance Report – Rick Nedrow (emailed)
  4. New Business
  • Committee’s for 2018-2019
  • District Fall Assembly – October 27, 2018
  1. New Member Proposals
  • Erik Nelson – Edward Jones: Kelly made the motion to approve Erik Nelson, Sandy seconded the motion. Motion carried.
  1. Committee Reports
  • Vocational Service – Kirk McGovern
  • International Service– Lester Cooper
  • Youth Exchange – Kate Tomlinson & Mandi Dawson
  • Club Service – Rick Nedrow
  • Community Service – Ty Witt
  • Membership – Paul Gunn
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson

Other Business – Good of the Order

Adjourned

Next meeting: July 12, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

May 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – May 10, 2018 at 4pm

Call to Order: 4:00pm

Attending: President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Lyle Mettler, Mary Watson, Brian Patterson, Jordana LaPorte, Terry Johnson and Mandy Dawson (proxy for Kate Tomlinson). Absent: President Lester Cooper, Rick Nedrow and Kate Tomlinson.

  1. Approval of Board Minutes: Phil made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Lyle made the motion to approve the financial report, Phil seconded the motion. Motion carried.
  3. Old Business
  • Planet Walk – District Grant Approved
  1. New Business
  • 2016 IRS 990 Fund Tax Filing Review – Jordana
  • Rotary Club Scholarship Approvals – Kirk: Kirk made the motion to award 5 total scholarships with an extra academic scholarship at each school, Sandy seconded the motion. Motion carried. Sandy made an amendment to the original motion and make each scholarship $3,000 instead of $1,500, Mandy seconded the motion. Motion carried.
  • Tiffany made a motion to make Brett Lamar an honorary Paul Harris Fellow, Sandy seconded the motion. Motion carried.
  1. Grant Requests
  • CHS Safe & Sober’ Grad All-Nighter – Phil made the motion to approve the grant request at $250, Mandy seconded the motion. Motion carried.
  • Lyle made the motion to give $1,500 if the other $4,500 is raised for the pre-optics mobile for screening at Manson High School (shared with Chelan), Mandy seconded the motion. Motion passed.

Next meeting: June 14, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Meeting

Minutes – May 10, 2018 at 4pm

Attending: President Elect Ty Witt, Vice President Kelly Allen, and Treasurer Sandy Calicoat.  Directors: Kirk McGovern and Phil Moller. Club members: Brian Patterson, Jordana LaPorte and Mandy Dawson (proxy for Kate Tomlinson). Absent: President Lester Cooper, Secretary Tiffany Gering, Rick Nedrow and Kate Tomlinson.

  1. Approval of Board Minutes (emailed): Sandy made the motion to approve the board minutes, Phil seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to remove Kevin as a signer on the account and add Ty and Tiffany as signers as well as approve the financial report, Kirk seconded the motion. Motion carried.
  3. Attendance Report – Rick Nedrow (emailed)

Old Business

  1. 2018-2019 Dues (Happy Bucks Redistribution) – Jordana

New Business

  1. 2016 IRS 990 Club Tax Filing Review – Jordana
  2. Surcharge for use of Credit Cards at Meetings – Jordana: Kirk made the motion to sell punchcards in lieu of using the Square, Phil seconded the motion. Motion carried.

Committee Reports

  1. Vocational Service – Kirk McGovern
  2. International Service – Kisiriri Project – Lester Cooper
  3. Youth Exchange – Outbound: Kate Tomlinson & Mandi
  4. Club Service – Rick Nedrow
  5. Community Service – Ty Witt
  6. Membership – Paul Gunn
  7. Newsletter
  8. Scholarships – Mary Watson

Adjourned: 5:40pm

Next meeting: June 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

April 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – April 12, 2018 at 4pm

Call to Order: 4:05pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Lyle Mettler, Tom Tochterman and Brian Patterson. Absent: Past President Kevin Abel and Kate Tomlinson.

  1. Approval of Board Minutes: Phil made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to approve the financial report, Ty seconded the motion. Motion carried.
  3. Old Business
  • Donations to Global Grant – Lester provided a detailed breakdown of where funds are being distributed.
  • Planet Walk – everything was submitted to the District and we are waiting to hear back on their decision. We are expecting that decision the first week in July.
  1. New Business
  • Access to Brighter Future Funds while in Kenya – Tiffany made the motion to transfer up to $10,000 to Lester’s account, Lyle seconded the motion. Motion carried.
  1. Grant Requests
  • Manson Community Library – Phil made the motion to approve the $495 grant request, Sandy seconded the motion. Motion carried.
  1. Fund Distributions
  • Fund Distribution for Brighter Future Primary School Boarding ($1,400) – Paid each trimester.
  • Fund Distribution for Sewing Machine ($164)
  • Fund Distribution to Ololulunga Primary for Miriam Shieni ($1,500)
  • Ty made a motion to approve all fund distributions requested, totaling $3,064, Rick seconded the motion. Motion carried.

Adjournment: 4:38pm

Next meeting: May 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Meeting

Minutes – April 12, 2018 at 4pm

Call to Order: 4:38pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Tom Tochterman and Brian Patterson. Absent: Past President Kevin Abel and Kate Tomlinson.

  1. Approval of Board Minutes: Ty made the motion to approve the board minutes, Phil seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to approve the financial report, Tiffany seconded the motion. Motion carried.

Attendance Report – Rick Nedrow

Old Business

  1. 2018-2019 Dues (Happy Bucks and Sitting Fee Redistribution)
    1. Tiffany made the motion to increase the dues by $50 ($275 a year) effective July 2018 thus ending the need for mandatory happy bucks, Ty seconded the motion. Motion carried.

New Business

  1. Rotary International Attendance Rules: Sandy made the motion to reinstitute use of the Square system for credit card purchases as well as selling punch cards, AS LONG AS Jordana approves and creates the ground rules; Kelly seconded the motion. Motion carried.
  2. Centennial Projects
    1. Pingrey Wall Mural/Peace Park – Sandy made the motion to make this the 2018/2019 project, Rick seconded the motion. Motion carried.
  3. Rotary name at Tsillan Cellars
  4. Playground at Chelan Community Center
  5. Music Park

Committee Reports

  1. Vocational Service – Kirk McGovern
  2. International Service – Kisiriri Project – Lester Cooper
  3. Youth Exchange – Outbound: Kate Tomlinson & Mandi
  4. Club Service – Rick Nedrow
  5. Community Service – Ty Witt
  6. Membership – Paul Gunn
  7. Newsletter
  8. Scholarships – Mary Watson

Other Business – Good of the Order

Next meeting: May 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

March 2018 Board Meeting Minutes

Rotary Club

Minutes – March 8, 2018 at 4pm

Call to Order: 4:03pm

Attending: President Lester Cooper, President Elect Ty Witt, Past President Kevin Abel , Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke, Chris Baker, Don Christenson, Lyle Mettler and Tom Tochterman. Absent: Vice President Kelly Allen and Kate Tomlinson.

  1. Approval of Board Minutes: Kirk made the motion to approve the board minutes, Sandy seconded the motion.
  2. Financial Report – Sandy Calicoat: We have $864 allocated for Shelterbox that has not been spent. The club budgets for $1,000 yearly to purchase one Shelterbox. Rick made the motion to approve the financial report, Lyle seconded the motion.
  3. Grant Requests – $3,000 per quarter budgeted to spend
  • Chelan High School – Todos United: refer back to Chelan High School.
  • Lake Chelan Lutheran Church Honorable Welcome Home: Terry made a motion to give $1,100 to the Honorable Welcome Home program; Ty seconded the motion.
  • Youth Wrestling: Kirk made a motion that we match $750 to purchase head gear with the Rotary logo, Sandy seconded the motion.
  • Youth Vision Testing: refer back to Manson School District.

Adjournment: 5:03pm

Next meeting: April 12, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

February 2018 Board Meeting Minutes

The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
  2. Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
  3. New Business
  4. Grant Requests
    1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
    2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
  5. Fund Distributions
    1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
  6. Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
    1. Move $10,000 from the General Fund into the 100-year project
    2. Move $5,000 from General Fund to Global Grants
  • Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.
  1. Other Business
    1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

———————————————–

The CLUB

Call to Order: 4:37pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
  2. Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
  3. Old Business
    1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
    2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
    3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.
  1. Committee Reports
    1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
    2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.
  1. Other Business – Good of the Order
    1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
    2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
    3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

January 2018 Board Meeting Minutes

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

  1. Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

  1. Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750.  Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

  1. Fund Distribution
  • A Request Form was created; Lester will send it to the board.
  • Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
  • Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
  • Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
  • Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.
  1. Other Business
  • Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold.  The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it.  We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

  • 100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
    • 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15th.
  • Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

  • Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

  • Invoices for dues are going out May 1st and need to be paid before June 30th.
  • Shore to Shore marathon: The event takes place September 8th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce