March 2018 Board Meeting Minutes

Rotary Club

Minutes – March 8, 2018 at 4pm

Call to Order: 4:03pm

Attending: President Lester Cooper, President Elect Ty Witt, Past President Kevin Abel , Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke, Chris Baker, Don Christenson, Lyle Mettler and Tom Tochterman. Absent: Vice President Kelly Allen and Kate Tomlinson.

  1. Approval of Board Minutes: Kirk made the motion to approve the board minutes, Sandy seconded the motion.
  2. Financial Report – Sandy Calicoat: We have $864 allocated for Shelterbox that has not been spent. The club budgets for $1,000 yearly to purchase one Shelterbox. Rick made the motion to approve the financial report, Lyle seconded the motion.
  3. Grant Requests – $3,000 per quarter budgeted to spend
  • Chelan High School – Todos United: refer back to Chelan High School.
  • Lake Chelan Lutheran Church Honorable Welcome Home: Terry made a motion to give $1,100 to the Honorable Welcome Home program; Ty seconded the motion.
  • Youth Wrestling: Kirk made a motion that we match $750 to purchase head gear with the Rotary logo, Sandy seconded the motion.
  • Youth Vision Testing: refer back to Manson School District.

Adjournment: 5:03pm

Next meeting: April 12, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

February 2018 Board Meeting Minutes

The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
  2. Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
  3. New Business
  4. Grant Requests
    1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
    2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
  5. Fund Distributions
    1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
  6. Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
    1. Move $10,000 from the General Fund into the 100-year project
    2. Move $5,000 from General Fund to Global Grants
  • Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.
  1. Other Business
    1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Call to Order: 4:37pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
  2. Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
  3. Old Business
    1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
    2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
    3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.
  1. Committee Reports
    1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
    2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.
  1. Other Business – Good of the Order
    1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
    2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
    3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

January 2018 Board Meeting Minutes

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

  1. Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

  1. Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750.  Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

  1. Fund Distribution
  • A Request Form was created; Lester will send it to the board.
  • Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
  • Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
  • Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
  • Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.
  1. Other Business
  • Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold.  The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it.  We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

  • 100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
    • 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15th.
  • Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

  • Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

  • Invoices for dues are going out May 1st and need to be paid before June 30th.
  • Shore to Shore marathon: The event takes place September 8th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

November 2017 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:01pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Lyle Mettler, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Financial Report – Sandy Calicoat: The $1,500 allotted for the pump track can be removed because Kelly was rejected at the City Council level.  Kirk made the motion, Ty seconded the motion.  

Discussion:

  • Senior Living (TLC) fund. The $700 check hasn’t been sent to Chelan Valley Hope (TLC) but Lyle requested that a letter be included explaining the donation.
  • Interact funds need to be moved to the fund.
  • The $10,000 grant for the Planet Walk is at a stand still as we don’t have support from Public Works. We have until February 1stto submit the grant. The Chelan County PUD is on board; the City is the hold up.
  • We have outstanding scholarship funds still on the books for Karina Mendoza and Denise Montalvo as they haven’t requested their scholoarship money. It’s their responsibility to get in touch with us.

Adjourned: 4:16pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary ClubBoard Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:17pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Paul Gunn, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Approval of Board Minutes – Phil made the motion to approve the October board minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: We are not in arrears. There are still 5 people who have not paid membership. Paul has spoken to them and sent out new bills. Dial Jones is no longer a member. Fixed assets, aren’t those last year’s expenses? Yes, the balance sheet is cumulative so it reflects history. The equipment will forever sit on the balance sheet unless we get rid of it. Phil made the motion to approve the financials, Ty seconded the motion.

Membership Proposals:

  1. Dianne Klinger, Erin McCardle, Don Christenson –Tiffany made the motion to send all three membership proposals to the Rotary membership, Karen seconded the motion.Discussion: Tiffany will tell Paul the membership decisions so he knows how to proceed.
  2. Anticipated Membership Objections: Skip Moorehouse was approved at the board level as a new member. Lester did not put his name in the newsletter until after the election as he was running for City Council. Skip asked Lester if his membership was approved. Apparently there is one Rotarian that will object to his membership because of an email that he wrote to Rotary distribution list. It needs to be communicated to all Rotarian that the use of membership book is for Rotarians only, no one else. Paul will contact Skip and verify interest. If he is still interested, Skip will be put it in the newsletter. Ty made a motion, Tiffany seconded the motion.
  3. Membership Limits (Jordana) – due to space issues. With over 100 people, it becomes less personal. It was recommended that we don’t go past 100-110 members while also leaving some room for growth unless we want to split into 2 clubs. It was suggested that we cap the membership at 100 and include the Rule of 85 members.
  4. Club within Club – Hailey Allen is interested in having evening meetings as she thinks more millenials will attend. Paul will reach out to her to obtain a proposal to bring to the board.
  5. Winterfest – Logo Block: Sandy moved that we sponsor a logo ice block, Ty seconded the motion.
  6. Proposed Scholarship Program – CHS, November 17ththere will be an assembly for seniors that Lester and Servando plan on attending. The next scholarship committee meeting is November 29th.

Committee Reports

  1. International Service – Kisiriri Project – Lester Cooper: We are moving ahead with the global grant and getting information on the website is most important. The funds would go to sanitary bathrooms, clean water and renovated classrooms.
  2. Community Service – Ty Witt – Librarian Steps: The librarian needs steps at her personal home. Grange Sewer: The Manson Grange applied for a grant for a sewer update that was denied. The Community Foundation “helping hands” could have funds for this and we would supply the labor.

Adjourned: 5:30pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

October 2017 Board Meeting Minutes

The FUND

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Approval of Board Minutes – Kirk made the motion to approve the September minutes, Ty seconded the motion.

Financial Report – Sandy Calicoat – Nothing has been spent since last month but additional money has been deposited. Lyle requested a check for the Senior Living Initiative (TLC) to go to Chelan Valley Hope. Phil made the motion to write a check for TLC, Ty seconded the motion. Discussion: A donor was asking about a class specific for water and sanitation, a class has been set up

New Business

  1. Grant Requests
    1. None
  2. 2018 Shelter Box – We have allocated $1,000 to buy a Shelterbox which we do every year. It requires the board’s approval. Tiffany moves to continue with the $1,000 commitment to buy a Shelterbox, Phil seconded the motion.
  3. 501c3 usage by Roots independent school – Guy reported that paperwork for their own 501c3 is in progress but it could take up to a year to receive that status. They are looking to use our 501c3 status temporarily so they can apply for grants. Kelly made the motion to approve Roots use of our 501c3, Kate seconded the motion. Discussion: Accounting costs should be applicable to the school if there are any. Under IRS rules, they can accept donations because they have applied for 501c3 status even though they don’t yet have approval. A class will be created for Roots.
  4. 501c3 usage for Chelan Swim – It was mentioned that this is not an organization that will ever establish a 501c3 on their own because it’s a two-person show. They have been denied funds in the past. Setup isn’t the hard part; it’s administration of the fund. They could benefit from donations. Do we want this to be our role? Ongoing for years to come. Typically a fee, like 3% or 6% stays with the organization managing the funding. Ty makes motion to allow Chelan Swim to use our 501c3 with a one-time 3% fee on any monies donated, Sandy seconded the motion.
  5. New Fund Class for Chelan Chase – Next year it will become a Rotary event, no longer a Soroptomist event. Kirk made the motion to create a new class, Lyle seconded the motion.

Other Business – Good of the Order – Lyle asked how many people we want to support for TLC project at $700 per person per year. This money covers administrative costs. Phil made the motion to commit $200 every month to TLC, Sandy seconded the motion. Money will be moved from General funds to the TLC fund.

The request was made to have the names of all the Board members on top of the agendas.

Adjournment – 4:39pm – Ty made the motion to adjourn, Sandy seconded the motion.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

Lake Chelan Rotary Board Meeting

Minutes – October 12, 2017 at 4pm

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The CLUB

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Old Business

  1. 100 Year Anniversary Project – Cooper/Jones
    1. 2018-19 District Grant window is Open – The open is 10/1/17 closing 2/1/18. Lester will talk with Russ to make sure he is proceeding, as we don’t want to lose the opportunity to apply for “something,” if not the planet walk then we will look for something else.
  2. International Peace Conference – Feb 2018, Vancouver BC
    1. Lester is going and possibly Randy Brooks.
  3. Youth Exchange – Inbound – Mandi Dawson: There was discussion regarding getting Frame more involved in Rotary and the community.

New Business

  1. Membership Proposals: Phil made the motion to approve the following members, Kirk seconded the motion.
    1. Hailey Allen
    2. Andrea Clark
    3. Skip Moorhouse
  2. Chelan Pump Track Support – Kelly Allen – This should be presented to council on 10/19 to see if it is moving forward, if so it would become part of the budget and we would move forward with Rotary allocating $1,500 towards the design.
  3. Pengrey Park Adoption – Ty Witt – There was discussion on what that may look like. He is thinking clean up would take 3 Saturdays, twice yearly. We need city endorsement before we move forward. Kirk made the motion to move forward, Sandy seconded the motion.
  4. Membership Tiers – Kelly Allen – There was discussion on different types, more discussion is needed.
  5. Rotary Partnerships – Habitat – Diane Leigh to investigate
  6. IRIS Sponsorship – Wendy Isenhart is in charge and we are to get more information

Committee Reports

  1. International Service – Kisiriri Project – Lester Cooper – We are trying to get a global grant to help improve school building (i.e., flooring, toilets, etc.). There are two buildings available to renovate. Our club needs to raise a minimum of $10,000 to go to the district to ask for match and we can then move forward with a global grant request.
  2. Scholarships – Mary Watson: The following Rotarians are on the scholarship committee: Kirk, Lyle, Mary, Karen Feek, John Ausnes and Servando. Mary presented a summary (attached) of their ideas and she intends to present this information at the next club assembly meeting.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

September 2017 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 3:57pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: There was one correction to the old minutes under Grant Request, $.15 needs to be changed to $.05. Rick made the motion to change the August minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: Everything but the Radioathon will show up on the Fund balance sheet. As of August 1st, we have a total of $178,000 in our account. All scholarship checks have been signed and sent. $6,400 is still owed from Century Challenge sponsorship dollars. In the club’s budget, we are still budgeting to spend $10,000 each year, on Interact, the Nkoilale school and Shelterbox all should be on Fund budget. Rick made the motion to approve the financial report, Phil seconded the motion. Motion carried unanimously.

New Business

  1. Community Grants
  2. Manson Middle School ASB – The request is for $1,500 to buy shoulder pads for the middle school football team. Request died for lack of motion.
  3. Chelan Chase – $1,000 requested and we have never been asked before. We are supporting them with volunteers and registration. We would be a sponsor rather than a grant. Phil made the motion to approve the $1,000 request because we are already reaping benefits, Kelly seconded the motion.

Other Business – Good of the Order

  1. Lyle spoke about the TLC initiative from Kathy Miller and shared that the cost to sponsor an elderly person was only $700. They are trying to get enough money to support 20 people. Lyle thought Rotary should put money into elder care.

Adjournment – 4:20pm

Next Meeting: October 12, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary Club Board Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 4:22pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: Rick made the motion to approve the August Board minutes, Sandy seconded the motion.

Financial Report – The Washington Federal account can be closed as was voted on two meetings ago. The only fundraising activity included in the financial report is the Radioathon. President Lester Cooper was told verbally that John Peehl resigned but none of us are sure.  This is problematic because we are paying Rotary International for people who are not members. It was decided that moving forward, we will send out invoices May 1st. 16 members who have not paid will be contacted directly and sent a new invoice. Vice President Kelly Allen made the motion to approve with a second to the motion made by Kirk.

Attendance: John Ausnes submitted request for rule of 85. Past President Kevin Abel so moved, President Elect Ty Witt seconded the motion.

Old Business:

  1. 100 Year Anniversary Project: Additional information on the Planet Walk project item will be presented at the next meeting.
  2. Youth Exchange – Outbound: Nora Hollingsworth plans to attend  Rotary meetings at her local club in India once a week, and will be going on an 18 day trip with her host family soon.  Interested students for next year need to be identified.
  3. Youth Exchange – Inbound: Frame Vinaiphat will attend the September 19 lunch meeting.

New Business:

  1. Membership Proposals: no comments
  2. Initiative for Rural Development: no comments
  3. International Peace Conference: This conference is in February in Vancouver, B.C. and may be of interest to members and the Board.  Lester will be attending.
  4. District Governor Meeting at Gamble Sands October 2, 2017: Meeting begins at 5:30 p.m.  We need a representative from our club to attend.
  5. Fusion – Tutoring and Mentoring: This is an opportunity for expanded focus and community service for our club. Discussed building a member skills matrix so that mentees can choose who they want to work with (doctors, accountants, etc.).  Kelly Allen will present more information about Fusion at the next board meeting.
  6. Interact Involvement: Discussed in conjunction with Member Involvement.
  7. Member Involvement: We need to determine how to get members to share what they want to do for the club. Allocating part of a lunch meeting to explore interests is one way to do this.  Discussed creating a simple survey with several defined areas of service (seniors, youth, outdoor service, etc.) to gauge interest, and also determine days of the week and hours that members are able to serve.

Committee Reports

  1. Vocational Service – no comments
  2. International Service – no comments
  3. Club Service – no comments
  4. Community Service – Ty Witt: We have a large percentage of our membership signed up for community service teams. The key is to find appropriate projects that align with member interests.  Guy Evans will be working to expand our club’s exposure in the community through various media and raising awareness of our willingness to do community service projects.
  5. Membership – no comments
  6. Newsletter – no comments
  7. Scholarships: Kirk McGovern reported that recommendations are being documented subsequent to the last scholarship committee meeting, with plans for academic and vocational scholarship awards at both Chelan and Manson High Schools as well as an emergency fund which would be used to keep challenged students in school based on specific needs.

Other Business – Good of the Order:  Guy gave a PR report stating that the District wants to promote Rotary and he will explore further.  He intends to get blurbs out to the media a month in advance and invite them to our Rotary meetings and we would then provide lunch on us. It was mentioned that the Community Service Team needs some PR due to the lack of response from the community. It was suggested that Guy post snippets of the newsletter on Facebook and boosting those posts.

Adjourned –  5:40 p.m.

Next Meeting:  October 12 at 4:00pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

 

August 2017 Board Meeting Minutes

Lake Chelan Rotary Fund

Board Meeting Minutes – August 10, 2017

Call to Order:  4:05PM

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren (as proxy for Sandy Calicoat), Terry Johnson, Lyle Mettler (as proxy for Jordana), Karen Pembroke (served as Secretary in absence of Jordana LaPorte). Absent:  Interim Secretary Jordana LaPorte, Treasurer Sandy Calicoat, and Director Kate Tomlinson.

Approval of July Board Minutes: Not available for review, so no action to approve.

Financial Report:  Lester Cooper presented the financial report. The Fund balance at July 31, 2017 was $157,596.95.  Disbursements for scholarships will be shown in the August financial statements.

Old Business: None to report

New Business:

  1. Finance and Accounting Restructure: No further comments
  2. Website: The fund website will be located at lcrifund.org
  3. Grant Requests: Jordana LaPorte has requested a $1,200 grant for FFA/4H Youth Fund to help each of the local 53 4H students with financial assistance per pound for animals raised. This is an alternative to the animal going to auction which can result in a loss to the student, and works out to approximately $.05 per pound.  A motion was made by Rick Nedrow subject to excluding the prizewinning animals, which was seconded by Kevin Abel, with approval subject to Jordana’s final review and a final email vote to follow.

Other Business – Good of the Order:  None

Meeting adjourned at 4:25 p.m.

Next Meeting:  September 14, 4:00PM at the Chamber Office

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Lake Chelan Rotary

Board Meeting Minutes – August 10, 2017

Call to Order: 4:25PM

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren (as proxy for Sandy Calicoat), Lyle Mettler (as proxy for Jordana), Karen Pembroke (served as Secretary in absence of Jordana LaPorte). Absent: Interim Secretary Jordana LaPorte, Treasurer Sandy Calicoat, Director Kate Tomlinson.

Approval of July Board Minutes: Ty Witt moved to approve, Rick Nedrow seconded the motion, motion carried.

Financial Report: Lester Cooper presented.  No detailed discussion required.  Kelly moved to approve, Kevin seconded the motion, motion carried.

Attendance: Rick Nedrow reported that he shows 84 club members, but only 81 are reported as having paid dues.  Further review to reconcile is in process.

Old Business:

  1. 100 Year Anniversary Project: Lester Cooper discussed approaching this as 10 projects, each for $10k, one per year for 10 years.  There would be benefit to keeping membership engaged, as well as establishing projects on an individual basis giving us the ability to apply for District grants for each. At the end of the 10 years we could celebrate community-wide to showcase all projects.  Tom Warren moved to approve, Ty Witt seconded the motion, motion carried.  We would benefit from appointing a grant writer within the club, and will put a grant writing discussion on the agenda for a future meeting.
  2. Youth Exchange – Outbound: Nora Hollingsworth has established her blog which can be found on the Lake Chelan Rotary website under Projects/Youth Exchange.
  3. Youth Exchange – Inbound: Thanks to Kirk McGovern who created the welcome banner for inbound exchange student Frame Vinaiphat, which Mandi Dawson took to the Wenatchee airport when she arrived to meet her host family.

New Business:

  1. Public Relations Budget: Guy Evans is our club’s new PR Director with the goal of increasing our club’s visibility through videos and various online and print media.  A budget of $750 remains for the year.
  2. Canada Fire Relief: Rick Nedrow spoke of the ongoing need for fire relief assistance in British Columbia and proposed donations from our Fund, which would be administered by the Kamloops Rotary Club to support people directly affected by the fires.  We discussed the need to keep some money in our fund given the likelihood of future need in our own immediate community. Tom Warren moved to authorize $250 from the Fund for the Kamloops Club, to be matched by Rotarians.  Kelly Allen seconded the motion and the motion was carried.
  3. Name Badges:New name tags and backings have been purchased.  The first badge will be free to members.  Tom Warren moved to charge members $10 for a lost/replacement badge, Rick Nedrow seconded the motion, motion carried.
  4. Sponsorship proposal: No new requests
  5. Membership Proposals: Kristen Ayling has withdrawn her application.  Bonnie Campbell has withdrawn her application for reconsideration later in the year.

Committee Reports:

  1. Vocational Service: No report
  2. International Service: No report
  3. Club Service:No report
  4. Community Service: Ty Witt reported that one project is under consideration.  A refresher course for members may generate expanded interest. Rather than waiting for Rotary to be asked to do projects, we may want to approach various entities to see if they need help, which might include schools, Heritage Heights, hospital room renovations, or mentoring.
  5. Membership:Discussed the need to keep our newer members informed of community service projects as well as discovering what they want to do for the community to get them engaged.  This will be discussed in more depth at the next Membership committee meeting, date to be determined.”
  6. Scholarships:No report.  Next meeting of the “new” scholarship committee, which will explore revised ways of awarding scholarships and headed by Mary Watson, is on August 23.
  7. Attendance:Dick Simonds and Barb Koenig have applied to be recognized under the “Rule of 85.”  Rick Nedrow moved to approve both, Kevin Abel seconded the motion, and motion was carried.

Other Business – Good of the Order:  None to report

Meeting adjourned at 5:30 p.m.

Next Meeting:  September 14, 4:00PM at the Chamber Office

July 2017 Board Meeting Minutes

Lake Chelan Rotary Club

Board Meeting Minutes July 13, 2017

Call to Order: 4:04 pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat, Interim Secretary Jordana LaPorte.  Directors:  Kirk McGovern, Rick Nedrow, and Kate Tomlinson.  Club Members:  Terry Johnson, Lyle Mettler, Karen Pembroke, Mandy, Rich Watson

Absent – Phil Mollier and Kelly Allen

Approval of the Board Meeting Minutes:  Rick Nedrow made the motion to approve the June minutes as emailed.  Ty Witt seconded.  Motion carried.

Rich Watson presented information regarding Meals of Hope a program similar to Feed Our Starving Children and specific to Rotary, however, the food can be packaged and used locally as well as sent to other areas.   Prior functions included cross section of service clubs, general community members.  Rich was requested to get more details and information as the consensus was in support of hosting a function.

Financial Report – The year end financials and new year budget were presented.  Year-end clean up items to move club funds to “The Fund” for future use.  10k was budgeted for the 100-year anniversary project.  Ty moved and Sandy seconded the transfer of funds, vote was unanimous. 3k was budgeted for Interact, Rick moved and Sandy seconded the transfer, Ty was the opposing vote.  Both motions carried.  Sandy moved and Ty seconded the approval of the financials and 2017/2018 budget, vote was unanimous, Jordana LaPorte abstained.

Kirk McGovern volunteered to follow up on using club points for the $25 match of Paul Harris contributions by members.

Attendance Reports – Presented by Rick Nedrow.  Attendance has been clarified to be for regular Tuesday meetings, board meetings, socials, satellite meetings, service days, fundraising events, committee meetings and make-ups at other club meetings including eclub.

Old Business:

  1. 100 Year anniversary project – no update at this time.
  2. Youth Exchange – Mandy Dawson updated status on Frame’s potential arrival and Nora’s potential departure. No specific dates at this time.  We have 3 families willing to take Frame into their homes and a fourth as a backup – Much progress compared to recent years.

New Business:

  1. Scholarships restructure – Mary Watson has agreed to head the Scholarship Committee and has been tasked with overhauling how recipients are chosen. Additionally, she has been asked to investigate setting up a system/program to reach out to high school students at risk for not graduating due to financial issues.
  2. Finance and Accounting Restructure – Jordana has requested that “The Fund” be the primary “Fundraising” vehicle and that the Club accounts are used solely for club administration. The goal being to simplify the accounts and reduce the need to transfer funds between the two groups.  A finance committee is being suggested to help with this decision-making process.
  3. Grant requests – There were no new grant requests presented at the meeting
  4. Membership Proposals – Two new members, Kristen Ayling and Hillary Kosen were proposed. Tom Tochterman has requested a transfer from his Mill Creek club.  Motions were made and seconded to approve each, unanimous vote on all, motions carried.

Committee Reports –

  1. Vocational Service – Kirk McGovern – no additional discussion at this time
  2. International Service – Lester Cooper – Reported that homes in Nkolalie now have solar lights.
  3. Club Service – Rick Nedrow – no additional discussion at this time
  4. Community Service – Ty Witt – Reported we have time and funds for projects but are having trouble finding individuals or groups in need. Recent project at Pingrey Park was very successful and gave some great visibility but was really helping the city.  Would really like to focus on community members.  Suggestion was made to announce on second cup with KOZI.
  5. Membership – Paul Gunn – Jordana suggested the club consider capping the membership, in part due to eventual space limitations, in part to deal with members who are not really engaged in the club, ones that rarely attend. If we had a waiting list it would be more reasonable to release members who are not participating.
  6. Newsletter – Karen Pembroke – Lester and the Board congratulated Karen’s work as our new editor, Tom being a hard act to follow, Karen is doing a great job.
  7. Scholarships – Mary Watson – no additional discussion at this time.

The retreat is scheduled for Saturday July 15, 2017 at the Lake Chelan Golf Course.

With no additional business to discuss the meeting was adjourned at 6:40.

 

Next Meeting:  August 10, 2017

At the Lake Chelan Chamber of Commerce

June 2017 Board Meeting Minutes

Lake Chelan Rotary Club

Board Minutes June 8, 2017 at 4:00PM

Call to Order: 4:00PM

Attending Board Members: President Kevin Abel, Vice President Ty Witt and Treasurer Terry White. Directors: Sandy Calicoat, Kirk McGovern, Rick Nedrow and Phil Moller. Club Members: Tom Warren, Jan Fedor and Kelly Allen. Absent:  President-Elect Lester Cooper and Past President Jordana LaPorte

Approval of Board Minutes – Rick Nedrow made the motion to approve the May minutes as emailed. Phil Moller seconded. Motion carried.

Financial Report – Treasurer Terry White presented the financial report

Old Business

  1. Fundraiser Update: Jan Fedor shared he would have update at next Tuesday’s regular meeting regarding what our numbers looked like for the event. There was discussion to purchase tents and the possibility of changing the event from May to October.

Motion made by Kirk McGovern to change the venue date to the first weekend in October and was seconded by Phil Moller. Motion carried.

  1. Century Challenge – discussion that the Wenatchee ride is down 1/3 this year as well
  2. 100 Year Anniversary Rotary Park Project – discussion but still no decision on what this may look like

New Business

  1. Skate Park/Pump Tract Concept (Don Morse park) – Kelly Allen and Lester Cooper had visited the Leavenworth Club which recently had one built.  They have seen their youth coming out as well as visitors to take advantage of this new facility.  Kelly is trying to show support for our youth and to bring to the Chelan City Council for inclusion in the city’s next budget.  Looking also for private contributors.  In Leavenworth their Rotary Club contributed $10,000, Chamber of Commerce $10,000, plus the City contributed.  The cost looks to be about $20 per square foot.  Kelly is looking for $5000 to move forward with a design to be presented to the Council and asking for $1500 from Rotary. The $5000 will be applied to the cost of construction. A motion was made by Phil Moller and seconded by Kirk McGovern to give the $1500. Motion carried.
  2. Chelan High School FFA & 4H – $1000 – These funds were requested in order to provide the ability of many students to raise animals that do not have access to land or facilities, furthering their education in this area. A motion was made by Ty Witt and seconded by Terry White. Motion carried.

Sponsorship – no new requests

Membership proposals – Potential members presented to the board: Julio Talavera and Bonnie Campbell. A motion was made by Kirk McGovern to approve and seconded by Phil Moller. Motion carried.

Rotary Board Transition Dinner will be held June 15,2017 at Sorrentos at a cost of $45 per person

Director Reports

  1. Interact – Paula Fitzpatrick is the new Interact Teacher/Leader
  2. Attendance – Rick Nedrow reported that a list was given to Paul Gunn (Membership Chairperson) of the members who are not in attendance compliance
  3. Community Service – Ty Witt reported that there is low involvement and wants to see what we can do to improve

Good of the Order

  1. Tom Warren is transferring the flag for the Newsletter as of July 1st
  2. Kelly Allen talked about the fact that the “Old Chamber Office” is not being kept up by the city and was given the approval to approach the City regarding our Club maintaining the grounds with the idea that we do something there to display a Rotary presence, whether that be with emblem or something else to be determined.

Next Meeting July 13th, 4:00PM

Chamber Office

 

May 2017 Board Meeting Minutes

Call to Order: 4:00pm

Board Members Present: Kirk McGovern, Rick Nedrow, Phil Moller, Les Cooper, Sandi Calicoat, Jordana LaPorte, Ty Witt, Terry White and Kevin Abel

Absent: Tiffany Gehring

Club Members Present:  Don Lloyd, Tim Hollingsworth, Bruce Hurst, Kelly Allen, Paul Gunn

Guests: Kerry Travers

Meeting called to order at 4:00

Kerry Travers and Don Lloyd requested time to present more information regarding the grant request made by the committee for Bach Fest earlier this year.  Kerry gave a historical perspective of the event and its continued growth as well as basic financial information regarding the costs associated with the event and where primary income and donations for the event come from.  Several questions and clarifications were answered and made for the board.  Kerry then excused herself from the meeting.

Approval of Board Minutes – Kirk McGovern made the motion to approve the April minutes, Terry White seconded the motion.  All were in favor, and the minutes were approved as submitted.

Financial Report – was presented by Terry White.

Lester Cooper made a motion to move the “Youth Exchange” bank account at Chase Bank (which has 1,188 in it) to the General Fund account at Washington Federal as there is no reason to have a separate bank account for this activity.  Sandy Calicoat seconded the motion, all were in favor, motion carried.  Terry White will proceed with the change.

Sandy Calicoat made a motion to approve the Financial Report, Lester Cooper seconded the motion.  All were in favor with Jordana LaPorte abstaining.  The Financials were approved as submitted.

Old Business:

  1. 5k Vineyard Run – Event is in 10 days, all is in order (as much as can be expected) and we are ready for the first go around.
  2. 100 Year Anniversary Project –

Bruce Hurst was asked to present and summarize our current options and challenges.  Currently, they are:

Option 1 – South Chelan property 3.5 acres, no permanent structure will be allowed, including foundations.  There is the ability to have water but not there yet.  Neither the City or the PUD has a budget for maintenance, but certainly have time to get into budgets.

Option 2 – Riverwalk Pavilion seating –  OK for maintenance if budget neutral.

Option 3 – Dog Park in Chelan Falls – currently not enough information, however a boy scout is trying to pursue this project for his Eagle Scout.

Option 4 – Lake Accesses –  currently not enough information

Option 5 – Pump Track – this project is being presented to the city and certainly has the potential for a partnership, however this project has hopes to be done in a short time frame.

Other considerations, suggestions that have made – Climbing wall (anything with safety issues would require a concessionaire); band shell in Don Morse Park (Riverwalk is not utilized that much); take on a portion of trail system.

Considering pros and cons of all, as well as timing the Board agreed that the PUD park in South Chelan still has the best potential, particularly as it could be done in stages as time and money allows.  Still need to work out maintenance budget with the City and specifics as to what can be “built” on the property.  Bruce was asked to continue researching this option.

Grant Requests:

Family Careers and Community Leaders of America  – Rick Nedrow made a motion and Terry White seconded that 750 be awarded, motion carried with all in favor.

Bach Fest –Kirk McGovern made a motion and Kevin seconded to fund the Bach Fest grant request.  Motion failed for lack of majority support.

NCW sports awards table sponsor (event sponsored by the Wenatchee North Rotary Club) – Sandy Calicoat moved that we sponsor a table – tickets to be donated to local high school athletes, Jordana LaPorte seconded, motion carried with all approving.

A copy of the 2015 Tax return for The Club was provided electronically to the Board prior to the meeting, Jordana discussed the highlights and answered questions.  Lester Cooper made a motion to approve the return for filing, Rick Nedrow seconded the motion, all approved with Jordana abstaining.  Kevin will sign the return for mailing.

There were no new membership proposals presented.

Tim Hollingsworth presented an update on the Youth Exchange Program, the committee currently consists of Jordana LaPorte as YEO, Tim Hollingsworth, Bob Sheehan, Kate Tomlinson and Mandy Dawson.  With some fresh ideas for advertising the program the committee suggests that maintaining the program every year rather than every other will greatly help to keep our momentum in finding both host families and students who would like to be outbound.

We currently have two committed families – Bill and Trish Fry, and Guy Evans as host families.  A third (non-Rotarian) family has expressed interest. Additionally, the LaPorte’s are willing to host the inbound student for this upcoming year if one of the three above doesn’t work out.

Kirk McGovern made a motion that we take the committees suggestion and host a student every year, Lester seconded the motion and all approved.

The attendance reports submitted by Rick Nedrow were reviewed and discussed.  Paul Gunn was on hand to represent the membership committee and how some of the new policies will help with low attendance members.  If a member falls below 25% the board feels the natural liaison with the member is their sponsor if they have been a member less than one year.  The membership committee will contact the sponsor or the member for a gentle “why” request, and then continue to follow up.  The intent is that the new mentor program will greatly help with new members and greater contact from the membership committee will increase member attendance and involvement.

Lester announced that there will be a Board retreat at Tom Warren’s cabin on June 17th from 10 -4.

Jordana raised the issue of the new policy by Rotary International regarding the use of the Rotary Mark in relation to activities involving guns and RI’s intention that sponsorship from gun and armament manufacturers not be allowed.  This is a lengthy policy that has received quite a bit of comment from general membership outside of our area.  After discussion Jordana made a motion to write RI regarding our disapproval of the policy as written, Lester seconded the motion and all approved.  Lester will write the letter to send to RI.

This closed the general business of the Club.

As there was no current business with relation to the Fund the meetings were adjourned at 6:00 pm.

Next meeting will be June 8, 4:00 at the Chamber Building

Adjourned. 6:00