July 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – July 12, 2018 at 3pm

Call to Order: 3:00pm

Attending: President Ty Witt, Past President Lester Cooper Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Brian Patterson, Karen Pembroke and Kate Tomlinson. Fund Directors: Karen Feek and Terry Johnson. Club Members: Rick Nedrow. Absent: Kirk McGovern and President Elect Tom Tochterman.

  1. Approval of Board Minutes: Lester made the motion to approve the board minutes, Sandy seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Terry made the motion to approve the financial report, Lester seconded the motion. Motion carried.
  3. Old Business
  • Checking Account and personal funding discussion
  • Stinky Field report
  1. New Business
  • Budget: Tiffany made the motion to use the proposed as the fund operating budget, Kelly seconded the motion. Motion carried.
  • SUP Cup beer garden fundraiser
  1. Grant Requests
  • Back to School Fair: Kelly made the motion to grant $1,500 to the Back to School Fair, Tiffany seconded the motion. Motion carried.
  1. Good of the Order
  • Shine On – Lester made the motion for Rotary to take over management of the Shine On with a name change to, Rotary Shine On in Memory of Dean Allen. Sandy seconded the motion, motion carried.
  1. Adjournment: Tiffany made the motion to adjourn the Fund meeting at 4:38pm, Ty seconded the motion. Motion carried.

Next meeting: August 9, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Board Meeting

Minutes – July 12, 2018 at 3pm

Call to Order: 4:39pm

Attending: President Ty Witt, Past President Lester Cooper Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Brian Patterson, Karen Pembroke and Kate Tomlinson. Fund Directors: Karen Feek and Terry Johnson. Club Members: Rick Nedrow. Absent: Kirk McGovern and President Elect Tom Tochterman.

  1. Approval of Board Minutes (emailed): Kelly made the motion to approve the board minutes, Karen Pembroke seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kelly made the motion to approve the minutes. Karen Pembroke seconded the motion, motion carried.

Attendance Report – Rick Nedrow (emailed)

  1. Old Business
  • Dues update
  • DG visit – August 7, 2018
  • District Fall Assembly – October 27, 2018
  1. New Business
  • Committees
  • Budget: Kelly made the motion to approve the proposed operating budget. Lester seconded the motion. Motion carried.
  1. New Member Proposals
  • Erik Nelson update
  • Manuel Navarro update
  • Krysta Westmoreland – Mike Steele: Sandy made the motion to approve Krysta for membership. Kelly seconded the motion, motion carried.
  1. Committee Reports
  • Social – Kelly Allen
  • Speakers – Mary Pat Scofield
  • Vocational Service – Kirk McGovern
  • International Service – Kisiriri Project – Lester Cooper
  • Youth Exchange – Kate Tomlinson & Mandi Dawson
  • Club Service – Brian Patterson
  • Community Service – Ty Witt
  • Membership – Paul Gunn
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson

Other Business – Good of the Order

Adjourned at 6pm

Next meeting: August 9, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

June 2018 Rotary Board Minutes

Lake Chelan Rotary Fund Board Meeting

Minutes – June 14, 2018 at 4pm

Call to Order: 4:00pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Phil Moller and Rick Nedrow. Club members: Lyle Mettler, Brian Patterson, Tom Tochterman, Terry Johnson and Jan Fedor. Absent: Kate Tomlinson.

  1. Approval of Board Minutes: Ty made the motion to approve the board minutes, Phil seconded the motion. Discussion: scholarship money in the last minutes need to be changed from $1,500 to $2,500. Motion carried.
  2. Financial Report – Sandy Calicoat: Terry made the motion to approve the financial report, Lyle seconded the motion. Motion carried.
  3. Old Business
  • Planet Walk
  • Global Grant Status – Team
  1. Fund Distributions
  • Solar lights and school exercise books purchased by Kosen Safaris
  • Sewing Maching purchased by Kosen Safaris
    • Rick made the motion to disperse funds to Kosen Safaris; Kirk seconded the motion. Motion carried.
  • How in the absence of a specific organization? Phil made the motion to look intoobtaining a debit card on our North Cascades Bank account. Ty seconded the motion, motion carried.
  1. Other Business
  • Support for Dar Williams
  • HDCA support for Gateway Park
  • City support for Stinky Field toilets
  1. Good of the Order
  • Discussion of $10K going to the Community Center at Lake Chelan
  • Bach Fest needs volunteers

Next meeting: July 12, 2018, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Board Meeting

Minutes – June 14, 2018 at 4pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Phil Moller and Rick Nedrow. Club members: Lyle Mettler, Brian Patterson, Tom Tochterman, Terry Johnson and Jan Fedor. Absent: Kate Tomlinson.

  1. Approval of Board Minutes (emailed): Phil made the motion to approve the board minutes, Rick seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Kelly made the motion to approve the minutes as well as have the Treasurer call Rotarians with past due member payments. Sandy seconded the motion, motion carried.
  3. Attendance Report – Rick Nedrow (emailed)
  4. New Business
  • Committee’s for 2018-2019
  • District Fall Assembly – October 27, 2018
  1. New Member Proposals
  • Erik Nelson – Edward Jones: Kelly made the motion to approve Erik Nelson, Sandy seconded the motion. Motion carried.
  1. Committee Reports
  • Vocational Service – Kirk McGovern
  • International Service– Lester Cooper
  • Youth Exchange – Kate Tomlinson & Mandi Dawson
  • Club Service – Rick Nedrow
  • Community Service – Ty Witt
  • Membership – Paul Gunn
  • Newsletter – Karen Pembroke
  • Scholarships – Mary Watson

Other Business – Good of the Order

Adjourned

Next meeting: July 12, 2018 at 3pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

May 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – May 10, 2018 at 4pm

Call to Order: 4:00pm

Attending: President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Lyle Mettler, Mary Watson, Brian Patterson, Jordana LaPorte, Terry Johnson and Mandy Dawson (proxy for Kate Tomlinson). Absent: President Lester Cooper, Rick Nedrow and Kate Tomlinson.

  1. Approval of Board Minutes: Phil made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Lyle made the motion to approve the financial report, Phil seconded the motion. Motion carried.
  3. Old Business
  • Planet Walk – District Grant Approved
  1. New Business
  • 2016 IRS 990 Fund Tax Filing Review – Jordana
  • Rotary Club Scholarship Approvals – Kirk: Kirk made the motion to award 5 total scholarships with an extra academic scholarship at each school, Sandy seconded the motion. Motion carried. Sandy made an amendment to the original motion and make each scholarship $3,000 instead of $1,500, Mandy seconded the motion. Motion carried.
  • Tiffany made a motion to make Brett Lamar an honorary Paul Harris Fellow, Sandy seconded the motion. Motion carried.
  1. Grant Requests
  • CHS Safe & Sober’ Grad All-Nighter – Phil made the motion to approve the grant request at $250, Mandy seconded the motion. Motion carried.
  • Lyle made the motion to give $1,500 if the other $4,500 is raised for the pre-optics mobile for screening at Manson High School (shared with Chelan), Mandy seconded the motion. Motion passed.

Next meeting: June 14, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Meeting

Minutes – May 10, 2018 at 4pm

Attending: President Elect Ty Witt, Vice President Kelly Allen, and Treasurer Sandy Calicoat.  Directors: Kirk McGovern and Phil Moller. Club members: Brian Patterson, Jordana LaPorte and Mandy Dawson (proxy for Kate Tomlinson). Absent: President Lester Cooper, Secretary Tiffany Gering, Rick Nedrow and Kate Tomlinson.

  1. Approval of Board Minutes (emailed): Sandy made the motion to approve the board minutes, Phil seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to remove Kevin as a signer on the account and add Ty and Tiffany as signers as well as approve the financial report, Kirk seconded the motion. Motion carried.
  3. Attendance Report – Rick Nedrow (emailed)

Old Business

  1. 2018-2019 Dues (Happy Bucks Redistribution) – Jordana

New Business

  1. 2016 IRS 990 Club Tax Filing Review – Jordana
  2. Surcharge for use of Credit Cards at Meetings – Jordana: Kirk made the motion to sell punchcards in lieu of using the Square, Phil seconded the motion. Motion carried.

Committee Reports

  1. Vocational Service – Kirk McGovern
  2. International Service – Kisiriri Project – Lester Cooper
  3. Youth Exchange – Outbound: Kate Tomlinson & Mandi
  4. Club Service – Rick Nedrow
  5. Community Service – Ty Witt
  6. Membership – Paul Gunn
  7. Newsletter
  8. Scholarships – Mary Watson

Adjourned: 5:40pm

Next meeting: June 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

April 2018 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – April 12, 2018 at 4pm

Call to Order: 4:05pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Lyle Mettler, Tom Tochterman and Brian Patterson. Absent: Past President Kevin Abel and Kate Tomlinson.

  1. Approval of Board Minutes: Phil made the motion to approve the board minutes, Kirk seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to approve the financial report, Ty seconded the motion. Motion carried.
  3. Old Business
  • Donations to Global Grant – Lester provided a detailed breakdown of where funds are being distributed.
  • Planet Walk – everything was submitted to the District and we are waiting to hear back on their decision. We are expecting that decision the first week in July.
  1. New Business
  • Access to Brighter Future Funds while in Kenya – Tiffany made the motion to transfer up to $10,000 to Lester’s account, Lyle seconded the motion. Motion carried.
  1. Grant Requests
  • Manson Community Library – Phil made the motion to approve the $495 grant request, Sandy seconded the motion. Motion carried.
  1. Fund Distributions
  • Fund Distribution for Brighter Future Primary School Boarding ($1,400) – Paid each trimester.
  • Fund Distribution for Sewing Machine ($164)
  • Fund Distribution to Ololulunga Primary for Miriam Shieni ($1,500)
  • Ty made a motion to approve all fund distributions requested, totaling $3,064, Rick seconded the motion. Motion carried.

Adjournment: 4:38pm

Next meeting: May 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

Lake Chelan Rotary Club Meeting

Minutes – April 12, 2018 at 4pm

Call to Order: 4:38pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Tom Tochterman and Brian Patterson. Absent: Past President Kevin Abel and Kate Tomlinson.

  1. Approval of Board Minutes: Ty made the motion to approve the board minutes, Phil seconded the motion. Motion carried.
  2. Financial Report – Sandy Calicoat: Phil made the motion to approve the financial report, Tiffany seconded the motion. Motion carried.

Attendance Report – Rick Nedrow

Old Business

  1. 2018-2019 Dues (Happy Bucks and Sitting Fee Redistribution)
    1. Tiffany made the motion to increase the dues by $50 ($275 a year) effective July 2018 thus ending the need for mandatory happy bucks, Ty seconded the motion. Motion carried.

New Business

  1. Rotary International Attendance Rules: Sandy made the motion to reinstitute use of the Square system for credit card purchases as well as selling punch cards, AS LONG AS Jordana approves and creates the ground rules; Kelly seconded the motion. Motion carried.
  2. Centennial Projects
    1. Pingrey Wall Mural/Peace Park – Sandy made the motion to make this the 2018/2019 project, Rick seconded the motion. Motion carried.
  3. Rotary name at Tsillan Cellars
  4. Playground at Chelan Community Center
  5. Music Park

Committee Reports

  1. Vocational Service – Kirk McGovern
  2. International Service – Kisiriri Project – Lester Cooper
  3. Youth Exchange – Outbound: Kate Tomlinson & Mandi
  4. Club Service – Rick Nedrow
  5. Community Service – Ty Witt
  6. Membership – Paul Gunn
  7. Newsletter
  8. Scholarships – Mary Watson

Other Business – Good of the Order

Next meeting: May 10, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

March 2018 Board Meeting Minutes

Rotary Club

Minutes – March 8, 2018 at 4pm

Call to Order: 4:03pm

Attending: President Lester Cooper, President Elect Ty Witt, Past President Kevin Abel , Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke, Chris Baker, Don Christenson, Lyle Mettler and Tom Tochterman. Absent: Vice President Kelly Allen and Kate Tomlinson.

  1. Approval of Board Minutes: Kirk made the motion to approve the board minutes, Sandy seconded the motion.
  2. Financial Report – Sandy Calicoat: We have $864 allocated for Shelterbox that has not been spent. The club budgets for $1,000 yearly to purchase one Shelterbox. Rick made the motion to approve the financial report, Lyle seconded the motion.
  3. Grant Requests – $3,000 per quarter budgeted to spend
  • Chelan High School – Todos United: refer back to Chelan High School.
  • Lake Chelan Lutheran Church Honorable Welcome Home: Terry made a motion to give $1,100 to the Honorable Welcome Home program; Ty seconded the motion.
  • Youth Wrestling: Kirk made a motion that we match $750 to purchase head gear with the Rotary logo, Sandy seconded the motion.
  • Youth Vision Testing: refer back to Manson School District.

Adjournment: 5:03pm

Next meeting: April 12, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

 

February 2018 Board Meeting Minutes

The FUND

Call to Order: 4pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Kelly made the motion to approve the board minutes, Phil seconded the motion.
  2. Financial Report – Sandy Calicoat: $800 was removed from the budget for the pump track. As of 1/31, we have $225,000 in our account and all of the monies have been allocated.
  3. New Business
  4. Grant Requests
    1. Miss Lake Chelan: Rick made the motion to give $1,000 to the Miss Lake Chelan program, Sandy seconded the motion.
    2. Manson High School ASB Jazz Katz: $1,500 was requested to help pay for a trip to a jazz festival in California. Phil made the motion to give $1,000 with two contingencies: they raise enough money to attend and with Matt Charleton’s approval, Sandy seconded the motion.
  5. Fund Distributions
    1. Nkoilale School Uniforms: Once yearly we pay $724 to supply 29 students with school uniforms.
  6. Fund Transfers: Kelly made the motion to transfer the needed funds, Sandy seconded the motion.
    1. Move $10,000 from the General Fund into the 100-year project
    2. Move $5,000 from General Fund to Global Grants
  • Do not move $3,000 from the General Fund to Interact as they already have $7,000 in their account and no projects for the foreseeable future.
  1. Other Business
    1. Donations to Kisiriri Global Grant: Lester will provide a list of contributors to the board. He will also create a biannual newsletter that updates contributors regarding where their money has been spent.

Adjournment: 4:36pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Call to Order: 4:37pm

Attending: President Lester Cooper, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Terry Johnson, Paul Gunn, Karen Pembroke and Tom Tochterman. Absent: President Elect Ty Witt and Past President Kevin Abel.

  1. Approval of Board Minutes: Rick made the motion to approve the board minutes, Kelly seconded the motion.
  2. Financial Report – Sandy Calicoat: There is a $1,500 discrepancy for the Rotary Christmas party. When we charged for the dinner, we didn’t take taxes and tips into account. Moving forward, we should make the necessary changes in the budget as this happened last year as well. Kirk made the motion to approve the financials, Phil seconded the motion.
  3. Old Business
    1. 100 Year Anniversary Project – Cooper/Jones: The PUD has given approval. 2018-2019 District grant request is in progress.
    2. Youth Exchange – Outbound – Kate Tomlinson: Nora is doing great. She has been gone 6 months now.
    3. Youth Exchange – Inbound: Fram and Hailey are going to Revelstoke.
  1. Committee Reports
    1. International Service – Kisiriri Project – Lester Cooper: Les will provide a list of what we can do to help keep the sewing room running.
    2. Membership – Paul Gunn: He wanted to know if he had latitude to make decisions, the board told him yes. According to the membership procedures, a letter needs to be created by the board regarding lack of attendance. Tiffany will write the letter and send to the board for approval before sending to the members that will be placed on probationary membership status.
  1. Other Business – Good of the Order
    1. Tom shared that he had met with Juli at KOZI regarding the Radiothon. They decided to move the date to October 27th since we are in a time crunch. Juli would still like to have the Golden Egg event and Tom will meet with her again to discuss those details.
    2. New Member Proposal – Chris Baker: Kirk made the motion to accept Chris Baker as a new member, Rick seconded the motion.
    3. Phil provided an update on Shore-to-Shore and asked about the possibility of Rotary taking on this event. More details forthcoming.

Adjournment: 5:45pm

Next meeting: March 8, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

January 2018 Board Meeting Minutes

The FUND

Call to Order: 4:01pm

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

  1. Financial Report – Of the $19,000 in scholarships, only $8,000 has been requested. Three students have not asked for their scholarship money. If they want to ask for it, they can but we are not going to pursue them. They have until February 1 to request the money. We currently have $187,000 in total in various classes. Most of the money is for the global grant, international projects and Dean Allen scholarships. The purchase of a Shelterbox was approved and money still in there. Have we not purchased it yet? Community Service Projects update – the Pilot House cost $2,000 with decking itself costing $1,400. We have invoiced the historical society and the Senior Center is going to pay for materials as well. Bills are being paid out of the club instead of the fund. There was discussion regarding community service recipients signing a liability release. Lester will talk to Jeff about creating a waiver so we will be covered if any injury happens to us. Rick made the motion to approve the financial report, Phil seconded the motion.

New Business:

  1. Grant Request: Chelan in Action – Fran Oswald

The grant request is to purchase water filtration devices to hand carry to Nicaragua on a mission. They cost $50 a piece, are self-contained and they will then show the Nicaraguans how to use them. They need 15 devices and are asking for $750.  Phil made the motion to approve the grant request, Terry seconded the motion. Further discussion: Is that the max amount they can take? Yes. Jordana will ask them to come to Rotary and share with us (be a program) after they have returned from their mission. She will also have them put the Rotary sticker on the devices

  1. Fund Distribution
  • A Request Form was created; Lester will send it to the board.
  • Nkoilale Student Outing – Mara Conservancy field trip for 28 students (3 boys). We paid $400 for a bus, meal and chaperones. Many had never seen a giraffe or hippo and none of them had ever been to the conservancy even though it’s 15 miles from their home.
  • Nkoilale Sewing Center – $870 to stock the sewing center with the goal being that the women will sew their own uniforms.
  • Tsavo Student Tuition – $560 to pay for Brian’s next semester at college. He has straight A’s except for one B.
  • Secondary School Tuition – We are paying $543 for Eric’s full year tuition which includes room, board and meals.
  1. Other Business
  • Donations to Kisiriri GG: The goal is to raise $50,000 for matching grants from RI. Currently, we have raised over $30,000. 4 Rotary clubs that have indicated they will make a contribution.

Adjournment: 4:52pm

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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The CLUB

Attending: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Past President Kevin Abel. Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Rick Nedrow, Kate Tomlinson and Phil Moller. Club members: Karen Feek, Jordana LaPorte and Terry Johnson.

Financial Report: Reported only through November. The bike ride is open for registration, 28 people have registered so far with 6 jerseys sold.  The Washington Federal account was closed in November. Fellowship activities, are we $32,000 short? No, the budget is for the whole year so we should be ok. Winterfest fundraiser – Ty tried and no one wanted to participate, he only received 3 responses. There are at least 15 new members within the last year and no one would commit. Ty had to then tell Phil that we couldn’t do it.  We have a definite problem engaging people to volunteer. Kevin made the motion to approve the financial report, Ty seconded the motion.

Old Business

  • 100 Year Anniversary Project – Cooper/Jones: The PUD Commissioners are in favor of the planet walk.
    • 2018-2019 District Grant Window is Open: The grant request must be submitted by February 15th.
  • Youth Exchange – Outbound: Kate Tomlinson: We will try to Skype Nora at our next meeting.

New Business

  • Community Service – Ty Witt: There is an emergency medical group that helps people live safely. They may be a possible way to find more projects as we currently do not have enough to keep our teams busy every weekend.

Other Business – Good of the Order

  • Invoices for dues are going out May 1st and need to be paid before June 30th.
  • Shore to Shore marathon: The event takes place September 8th. It is a sanctioned marathon. More information has been requested regarding participants, net proceeds, etc. Phil will bring that information to the next meeting.

Next meeting: February 15, 2018 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

November 2017 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:01pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Lyle Mettler, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Financial Report – Sandy Calicoat: The $1,500 allotted for the pump track can be removed because Kelly was rejected at the City Council level.  Kirk made the motion, Ty seconded the motion.  

Discussion:

  • Senior Living (TLC) fund. The $700 check hasn’t been sent to Chelan Valley Hope (TLC) but Lyle requested that a letter be included explaining the donation.
  • Interact funds need to be moved to the fund.
  • The $10,000 grant for the Planet Walk is at a stand still as we don’t have support from Public Works. We have until February 1stto submit the grant. The Chelan County PUD is on board; the City is the hold up.
  • We have outstanding scholarship funds still on the books for Karina Mendoza and Denise Montalvo as they haven’t requested their scholoarship money. It’s their responsibility to get in touch with us.

Adjourned: 4:16pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary ClubBoard Meeting

Minutes – November 9, 2017 at 4pm

Call to Order: 4:17pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern and Phil Moller. Club members: Paul Gunn, Jordana LaPorte (proxy for Vice President Kelly Allen) and Karen Feek (proxy for Kevin Abel). Absent: Rick Nedrow. Kate Tomlinson, Vice President Kelly Allen and Past President Kevin Abel.

Approval of Board Minutes – Phil made the motion to approve the October board minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: We are not in arrears. There are still 5 people who have not paid membership. Paul has spoken to them and sent out new bills. Dial Jones is no longer a member. Fixed assets, aren’t those last year’s expenses? Yes, the balance sheet is cumulative so it reflects history. The equipment will forever sit on the balance sheet unless we get rid of it. Phil made the motion to approve the financials, Ty seconded the motion.

Membership Proposals:

  1. Dianne Klinger, Erin McCardle, Don Christenson –Tiffany made the motion to send all three membership proposals to the Rotary membership, Karen seconded the motion.Discussion: Tiffany will tell Paul the membership decisions so he knows how to proceed.
  2. Anticipated Membership Objections: Skip Moorehouse was approved at the board level as a new member. Lester did not put his name in the newsletter until after the election as he was running for City Council. Skip asked Lester if his membership was approved. Apparently there is one Rotarian that will object to his membership because of an email that he wrote to Rotary distribution list. It needs to be communicated to all Rotarian that the use of membership book is for Rotarians only, no one else. Paul will contact Skip and verify interest. If he is still interested, Skip will be put it in the newsletter. Ty made a motion, Tiffany seconded the motion.
  3. Membership Limits (Jordana) – due to space issues. With over 100 people, it becomes less personal. It was recommended that we don’t go past 100-110 members while also leaving some room for growth unless we want to split into 2 clubs. It was suggested that we cap the membership at 100 and include the Rule of 85 members.
  4. Club within Club – Hailey Allen is interested in having evening meetings as she thinks more millenials will attend. Paul will reach out to her to obtain a proposal to bring to the board.
  5. Winterfest – Logo Block: Sandy moved that we sponsor a logo ice block, Ty seconded the motion.
  6. Proposed Scholarship Program – CHS, November 17ththere will be an assembly for seniors that Lester and Servando plan on attending. The next scholarship committee meeting is November 29th.

Committee Reports

  1. International Service – Kisiriri Project – Lester Cooper: We are moving ahead with the global grant and getting information on the website is most important. The funds would go to sanitary bathrooms, clean water and renovated classrooms.
  2. Community Service – Ty Witt – Librarian Steps: The librarian needs steps at her personal home. Grange Sewer: The Manson Grange applied for a grant for a sewer update that was denied. The Community Foundation “helping hands” could have funds for this and we would supply the labor.

Adjourned: 5:30pm

Next meeting: December 7, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

October 2017 Board Meeting Minutes

The FUND

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Approval of Board Minutes – Kirk made the motion to approve the September minutes, Ty seconded the motion.

Financial Report – Sandy Calicoat – Nothing has been spent since last month but additional money has been deposited. Lyle requested a check for the Senior Living Initiative (TLC) to go to Chelan Valley Hope. Phil made the motion to write a check for TLC, Ty seconded the motion. Discussion: A donor was asking about a class specific for water and sanitation, a class has been set up

New Business

  1. Grant Requests
    1. None
  2. 2018 Shelter Box – We have allocated $1,000 to buy a Shelterbox which we do every year. It requires the board’s approval. Tiffany moves to continue with the $1,000 commitment to buy a Shelterbox, Phil seconded the motion.
  3. 501c3 usage by Roots independent school – Guy reported that paperwork for their own 501c3 is in progress but it could take up to a year to receive that status. They are looking to use our 501c3 status temporarily so they can apply for grants. Kelly made the motion to approve Roots use of our 501c3, Kate seconded the motion. Discussion: Accounting costs should be applicable to the school if there are any. Under IRS rules, they can accept donations because they have applied for 501c3 status even though they don’t yet have approval. A class will be created for Roots.
  4. 501c3 usage for Chelan Swim – It was mentioned that this is not an organization that will ever establish a 501c3 on their own because it’s a two-person show. They have been denied funds in the past. Setup isn’t the hard part; it’s administration of the fund. They could benefit from donations. Do we want this to be our role? Ongoing for years to come. Typically a fee, like 3% or 6% stays with the organization managing the funding. Ty makes motion to allow Chelan Swim to use our 501c3 with a one-time 3% fee on any monies donated, Sandy seconded the motion.
  5. New Fund Class for Chelan Chase – Next year it will become a Rotary event, no longer a Soroptomist event. Kirk made the motion to create a new class, Lyle seconded the motion.

Other Business – Good of the Order – Lyle asked how many people we want to support for TLC project at $700 per person per year. This money covers administrative costs. Phil made the motion to commit $200 every month to TLC, Sandy seconded the motion. Money will be moved from General funds to the TLC fund.

The request was made to have the names of all the Board members on top of the agendas.

Adjournment – 4:39pm – Ty made the motion to adjourn, Sandy seconded the motion.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

Lake Chelan Rotary Board Meeting

Minutes – October 12, 2017 at 4pm

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The CLUB

Call to Order: 4:03pm

Attending Board Members: President Lester Cooper, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Kirk McGovern, Kate Tomlinson and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Mary Watson. Absent: Rick Nedrow and Terry Johnson.

Old Business

  1. 100 Year Anniversary Project – Cooper/Jones
    1. 2018-19 District Grant window is Open – The open is 10/1/17 closing 2/1/18. Lester will talk with Russ to make sure he is proceeding, as we don’t want to lose the opportunity to apply for “something,” if not the planet walk then we will look for something else.
  2. International Peace Conference – Feb 2018, Vancouver BC
    1. Lester is going and possibly Randy Brooks.
  3. Youth Exchange – Inbound – Mandi Dawson: There was discussion regarding getting Frame more involved in Rotary and the community.

New Business

  1. Membership Proposals: Phil made the motion to approve the following members, Kirk seconded the motion.
    1. Hailey Allen
    2. Andrea Clark
    3. Skip Moorhouse
  2. Chelan Pump Track Support – Kelly Allen – This should be presented to council on 10/19 to see if it is moving forward, if so it would become part of the budget and we would move forward with Rotary allocating $1,500 towards the design.
  3. Pengrey Park Adoption – Ty Witt – There was discussion on what that may look like. He is thinking clean up would take 3 Saturdays, twice yearly. We need city endorsement before we move forward. Kirk made the motion to move forward, Sandy seconded the motion.
  4. Membership Tiers – Kelly Allen – There was discussion on different types, more discussion is needed.
  5. Rotary Partnerships – Habitat – Diane Leigh to investigate
  6. IRIS Sponsorship – Wendy Isenhart is in charge and we are to get more information

Committee Reports

  1. International Service – Kisiriri Project – Lester Cooper – We are trying to get a global grant to help improve school building (i.e., flooring, toilets, etc.). There are two buildings available to renovate. Our club needs to raise a minimum of $10,000 to go to the district to ask for match and we can then move forward with a global grant request.
  2. Scholarships – Mary Watson: The following Rotarians are on the scholarship committee: Kirk, Lyle, Mary, Karen Feek, John Ausnes and Servando. Mary presented a summary (attached) of their ideas and she intends to present this information at the next club assembly meeting.

Next meeting: November 9, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

 

September 2017 Board Meeting Minutes

Lake Chelan Rotary Fund Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 3:57pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering. Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: There was one correction to the old minutes under Grant Request, $.15 needs to be changed to $.05. Rick made the motion to change the August minutes, Sandy seconded the motion.

Financial Report – Sandy Calicoat: Everything but the Radioathon will show up on the Fund balance sheet. As of August 1st, we have a total of $178,000 in our account. All scholarship checks have been signed and sent. $6,400 is still owed from Century Challenge sponsorship dollars. In the club’s budget, we are still budgeting to spend $10,000 each year, on Interact, the Nkoilale school and Shelterbox all should be on Fund budget. Rick made the motion to approve the financial report, Phil seconded the motion. Motion carried unanimously.

New Business

  1. Community Grants
  2. Manson Middle School ASB – The request is for $1,500 to buy shoulder pads for the middle school football team. Request died for lack of motion.
  3. Chelan Chase – $1,000 requested and we have never been asked before. We are supporting them with volunteers and registration. We would be a sponsor rather than a grant. Phil made the motion to approve the $1,000 request because we are already reaping benefits, Kelly seconded the motion.

Other Business – Good of the Order

  1. Lyle spoke about the TLC initiative from Kathy Miller and shared that the cost to sponsor an elderly person was only $700. They are trying to get enough money to support 20 people. Lyle thought Rotary should put money into elder care.

Adjournment – 4:20pm

Next Meeting: October 12, 2017 at 4pm

Sage Board Room, Lake Chelan Chamber of Commerce

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Lake Chelan Rotary Club Board Meeting

Minutes – September 14, 2017 at 4pm

Call to Order: 4:22pm

Attending Board Members: President Lester Cooper, Past President Kevin Abel, President Elect Ty Witt, Vice President Kelly Allen, Treasurer Sandy Calicoat and Secretary Tiffany Gering.  Directors: Rick Nedrow, Kirk McGovern, and Phil Moller. Club members: Guy Evans, Lyle Mettler, Karen Pembroke, Terry Johnson and Kate Tomlinson.

Approval of Board Minutes: Rick made the motion to approve the August Board minutes, Sandy seconded the motion.

Financial Report – The Washington Federal account can be closed as was voted on two meetings ago. The only fundraising activity included in the financial report is the Radioathon. President Lester Cooper was told verbally that John Peehl resigned but none of us are sure.  This is problematic because we are paying Rotary International for people who are not members. It was decided that moving forward, we will send out invoices May 1st. 16 members who have not paid will be contacted directly and sent a new invoice. Vice President Kelly Allen made the motion to approve with a second to the motion made by Kirk.

Attendance: John Ausnes submitted request for rule of 85. Past President Kevin Abel so moved, President Elect Ty Witt seconded the motion.

Old Business:

  1. 100 Year Anniversary Project: Additional information on the Planet Walk project item will be presented at the next meeting.
  2. Youth Exchange – Outbound: Nora Hollingsworth plans to attend  Rotary meetings at her local club in India once a week, and will be going on an 18 day trip with her host family soon.  Interested students for next year need to be identified.
  3. Youth Exchange – Inbound: Frame Vinaiphat will attend the September 19 lunch meeting.

New Business:

  1. Membership Proposals: no comments
  2. Initiative for Rural Development: no comments
  3. International Peace Conference: This conference is in February in Vancouver, B.C. and may be of interest to members and the Board.  Lester will be attending.
  4. District Governor Meeting at Gamble Sands October 2, 2017: Meeting begins at 5:30 p.m.  We need a representative from our club to attend.
  5. Fusion – Tutoring and Mentoring: This is an opportunity for expanded focus and community service for our club. Discussed building a member skills matrix so that mentees can choose who they want to work with (doctors, accountants, etc.).  Kelly Allen will present more information about Fusion at the next board meeting.
  6. Interact Involvement: Discussed in conjunction with Member Involvement.
  7. Member Involvement: We need to determine how to get members to share what they want to do for the club. Allocating part of a lunch meeting to explore interests is one way to do this.  Discussed creating a simple survey with several defined areas of service (seniors, youth, outdoor service, etc.) to gauge interest, and also determine days of the week and hours that members are able to serve.

Committee Reports

  1. Vocational Service – no comments
  2. International Service – no comments
  3. Club Service – no comments
  4. Community Service – Ty Witt: We have a large percentage of our membership signed up for community service teams. The key is to find appropriate projects that align with member interests.  Guy Evans will be working to expand our club’s exposure in the community through various media and raising awareness of our willingness to do community service projects.
  5. Membership – no comments
  6. Newsletter – no comments
  7. Scholarships: Kirk McGovern reported that recommendations are being documented subsequent to the last scholarship committee meeting, with plans for academic and vocational scholarship awards at both Chelan and Manson High Schools as well as an emergency fund which would be used to keep challenged students in school based on specific needs.

Other Business – Good of the Order:  Guy gave a PR report stating that the District wants to promote Rotary and he will explore further.  He intends to get blurbs out to the media a month in advance and invite them to our Rotary meetings and we would then provide lunch on us. It was mentioned that the Community Service Team needs some PR due to the lack of response from the community. It was suggested that Guy post snippets of the newsletter on Facebook and boosting those posts.

Adjourned –  5:40 p.m.

Next Meeting:  October 12 at 4:00pm

Sage Board Room, Lake Chelan Chamber of Commerce